Office of Human Resources
Inclement Weather and Cancellations
Legacy Policy
POLICY:
This policy serves to provide information to the College community on the procedure for dealing with inclement weather or other emergency situations, which will involve cancellation of classes, closing of the College, delay in opening the College, or early release.
SCOPE:
This policy addresses steps to be taken by the College community in the event of inclement weather or other emergency situations (i.e. power outages, snow emergencies, water failure, building damages, etc.), which might hamper the normal business operations of the College.
REASON FOR POLICY:
This policy was developed to foster proper communication channels throughout the College community and to ensure continuation of campus services in the event of an emergency situation with the use of essential personnel. In general, essential personnel include, but are not limited to facilities, campus safety and food service personnel. The presence of other employees may be required given the circumstance and nature of the closure, cancellation or delay; the programs and services that remain active on campus, and/or the presence of students in the residence halls. Supervisors must evaluate their departmental/division needs and notify their staff appropriately whether their presence is required.
PROCEDURE:
CANCELLATIONS AND DELAYS:
Utica College rarely cancels classes or closes offices, but any cancellations, closings, or delays at the start of the day can be obtained by calling the College switchboard at 792-3111. Announcements will also be made on local radio and TV stations. A complete list of stations on which you can hear these notices is listed bellow.
In the event of a cancellation or closing during the workday, announcements will be sent out as soon as the decision is made via campus voice mail and e-mail. Normal mail and courier runs will be canceled immediately. Please contact the campus safety, facilities management, and switchboard offices only in the case an emergency.
COMPENSATION:
In the event that the College should close, delay in opening or release faculty and staff members early, UC employees will be paid their normal salary. However, SCT and Professional Staff members must record the time away from their positions on their time sheet and or Compensated Absence Report indicating the reason for the absence (e.g. inclement weather, power outage, etc.).
Essential personnel who are expected to report to work or who continue to work their regular schedule will be compensated for those hours worked at straight time pay. Overtime pay will only be paid when required under NYS Law.
If the College is open and employees are concerned about inclement weather conditions, employees have the option of using their personal or vacation time or taking the time without pay with their supervisor’s advanced approval.
RESPONSIBILITY:
Enforcement of Utica College policies is the responsibility of the office or offices listed in the “Resources/Questions” section of each policy. The responsible office will contact the appropriate authority regarding faculty or staff members, students, vendors, or visitors who violate policies.
Utica College acknowledges that College policies may not anticipate every possible issue that may arise. The College therefore reserves the right to make reasonable and relevant decisions regarding the enforcement of this policy. All such decisions must be approved by an officer of the College (i.e. president, vice president for academic affairs, or vice president for financial affairs).
RESOURCES/QUESTIONS:
Please note that other Utica College policies may apply or be related to this policy. To search for related policies, use the Keyword Search function of the online policy manual.
This policy serves to provide information to the College community on the procedure for dealing with inclement weather or other emergency situations, which will involve cancellation of classes, closing of the College, delay in opening the College, or early release.
SCOPE:
This policy addresses steps to be taken by the College community in the event of inclement weather or other emergency situations (i.e. power outages, snow emergencies, water failure, building damages, etc.), which might hamper the normal business operations of the College.
REASON FOR POLICY:
This policy was developed to foster proper communication channels throughout the College community and to ensure continuation of campus services in the event of an emergency situation with the use of essential personnel. In general, essential personnel include, but are not limited to facilities, campus safety and food service personnel. The presence of other employees may be required given the circumstance and nature of the closure, cancellation or delay; the programs and services that remain active on campus, and/or the presence of students in the residence halls. Supervisors must evaluate their departmental/division needs and notify their staff appropriately whether their presence is required.
PROCEDURE:
CANCELLATIONS AND DELAYS:
Utica College rarely cancels classes or closes offices, but any cancellations, closings, or delays at the start of the day can be obtained by calling the College switchboard at 792-3111. Announcements will also be made on local radio and TV stations. A complete list of stations on which you can hear these notices is listed bellow.
| Radio - FM | Radio - AM | |
| WRVO (89.9) | WIBX (950) | |
| WRCU (90.1) | WIXT (1230) | |
| WRVD (90.3) | WTLB (1310) | |
| WPNR (90.7) | WRNY (1350) | |
| WRVJ (91.7) | WNRS (1420) | |
| WRVN (91.9) | WADR (1480) | |
| WXUR (92.7) | WUTQ (1550) | |
| WKLL (94.9) | WVTL (1570) | |
| WODZ (96.1) | WMCR (1600) | |
| WOUR (96.9) | ||
| WSKS (97.9) | ||
| WLZW (98.7) | ||
| WBGK (99.7) | TV | |
| WBUG (101.1) | WKTV (NBC affiliate) | |
| WUMX (102.5) | News 10 Now (Time Warner) | |
| WFRG (104.3) | TV 3 Action News (Syracuse) | |
| WSKU (105.5) | ||
| WMCR (106.3) |
In the event of a cancellation or closing during the workday, announcements will be sent out as soon as the decision is made via campus voice mail and e-mail. Normal mail and courier runs will be canceled immediately. Please contact the campus safety, facilities management, and switchboard offices only in the case an emergency.
COMPENSATION:
In the event that the College should close, delay in opening or release faculty and staff members early, UC employees will be paid their normal salary. However, SCT and Professional Staff members must record the time away from their positions on their time sheet and or Compensated Absence Report indicating the reason for the absence (e.g. inclement weather, power outage, etc.).
Essential personnel who are expected to report to work or who continue to work their regular schedule will be compensated for those hours worked at straight time pay. Overtime pay will only be paid when required under NYS Law.
If the College is open and employees are concerned about inclement weather conditions, employees have the option of using their personal or vacation time or taking the time without pay with their supervisor’s advanced approval.
RESPONSIBILITY:
- It is the responsibility of Utica College to provide a safe learning and working environment for the College community.
- It is the responsibility of the College community to remain alert to inclement weather and emergency situation and to access the appropriate communication resources as necessary.
- It is the responsibility of all supervisors and/or department heads to determine essential personnel necessary to continue operations of the College in an emergency situation.
- Questions regarding this policy should be directed to your supervisor, the Office of Human Resources at 792-3276, or the Office of Environmental Health and Conservation at 792-3743.
Enforcement of Utica College policies is the responsibility of the office or offices listed in the “Resources/Questions” section of each policy. The responsible office will contact the appropriate authority regarding faculty or staff members, students, vendors, or visitors who violate policies.
Utica College acknowledges that College policies may not anticipate every possible issue that may arise. The College therefore reserves the right to make reasonable and relevant decisions regarding the enforcement of this policy. All such decisions must be approved by an officer of the College (i.e. president, vice president for academic affairs, or vice president for financial affairs).
RESOURCES/QUESTIONS:
Please note that other Utica College policies may apply or be related to this policy. To search for related policies, use the Keyword Search function of the online policy manual.
| Effective Date: | 01/05/2005 |
| Date Last Revised: | 11/16/2009 |