Utica College Directory Information - FERPA

Utica College Directory Information - FERPA

At its discretion Utica College may release, without the written consent of the student, those items specified as "directory information" in accordance with the provisions of the Family Education Rights and Privacy Act of 1974 (FERPA). Directory Information is defined as information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Designated directory information at Utica College includes, but is not limited to, the following:

  • Student's Name
  • Local Address/Campus Residence/Telephone Numbers
  • Permanent Address/Telephone Number
  • Telephone Number
  • E-mail Address
  • Date and Place of Birth
  • Hometown
  • Degrees and Awards Received and Dates
  • Dates of Attendance (Current and Past)
  • Full or Part-time Enrollment Status
  • Participation in Officially Recognized Activities/Sports
  • Weight/Height of Members of Athletic Teams
  • Most Recently Attended Educational Institution
  • Major Field of Study
  • Academic Levels
  • Residency Status
  • Photographs
Directory information may be released without the written consent of the student unless the student has filed the FERPA Consent Form. Utica College may not disclose or confirm directory information without the student's written consent if the student's social security number or other non-directory information is used alone or combined with other data elements to identify the student.

Prior consent is not required to disclose personally identifiable information:

  • To "school officials" who have a "legitimate educational interest" in the student". In general, a school official has a "legitimate educational interest" if the official needs to review an education record in order to fulfill his or her professional responsibility to the College. Records should be used only in the context of official educational business.
  • To another institution to which a student seeks or intends to enroll.
  • To federal, state, and local authorities involving an audit or evaluation of compliance with education programs.
  • In connection with financial aid (such as the administration or continuation of aid).
  • To individuals or organizations conducting studies for or on behalf of an educational institution.
  • To regional or professional accreditation organizations.
  • To parents of a dependent student, if the parent has provided to the Registrar's Office evidence that they declare the student as a dependent on their most recent Federal Income Tax form (Form 1040).
  • In response to a lawfully issued court order or subpoena (normally handled by the Registrar, Bursar, other official record custodian and/or Legal Counsel)
  • In the event that the release of information is necessary to protect the health or safety of the student or other individuals.
  • If the disclosure is the result of a disciplinary hearing where the student is the perpetrator for a crime of violence or a non-forcible sex offense. Under this exception, information may be released to anyone, including the media. No information on the victim or witnesses may be released.
  • To parents of a student under the age of 21 who has committed a drug or alcohol related offense.

Contact Us

Craig P. Dewan

Craig P. Dewan

College Registrar
123 White Hall
registrar@utica.edu
(315) 792-3195
(315) 792-3020 (fax)

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