Email Signature Instructions

Email Signature Instructions

This document provides basic instructions for setting up your email signature on your UC email account.  This is primarily intended for use with the UC email website on a computer, instructions related to mobile apps or other email client software is at the bottom of this page.  While you can simply type in your signature information, two basic templates are provided that faculty and staff can use and that we recommend.  Use the appropriate instructions below.

Option A - Using a template:
  1. Visit one of the two template pages linked in the bullet below and press Ctrl+A (Windows) or Command+A (Mac) on your keyboard to select all of the content.
  2. Copy the content using Ctrl+C (Windows) or Command+C (Mac).
  3. Login to your UC email.
  4. Click on the Gear icon on the Settings option.
  5. Scroll down to the Signature section.
  6. Select the circle below No Signature to turn the signature option on.
  7. Paste the signature in using Ctrl+V (Windows) or Command+V (Mac).
  8. Edit the text of the signature to your name, title and phone number.  Be careful to not backspace or delete too much at once or formatting will be affected and you'll need to restart at the last step.
  9. You can remove the "Preferred pronouns" line if you don't wish to use it or edit it to use the pronouns of your choosing.
  10. If you choose a template with icons for social media, these default to Utica College's general social accounts.  To change it to your own link, click once on the icon to change and choose the Change icon.  Enter your own link, making sure to starts it with http:// .
  11. When done, scroll down to the bottom of the settings and click the Save
  12. Changes button.
Option B - Typing signature manually:
  1. Login to your UC email.
  2. Click on the Gear icon on the Settings option.
  3. Scroll down to the Signature section.
  4. Select the circle below No Signature to turn the signature option on.
  5. Type in your signature information, or optionally use one of the templates listed below.
  6. When done, scroll down to the bottom of the settings and click the Save Changes button.
Mobile Apps
Your signature set in the UC email web interface will not apply to messages sent via a phone or tablet and you must setup your signature separately here.
  • iOS: If you are using the Gmail app for your email see the Android instructions below. If you use the Apple Mail app and you want to set your signature; Open the Settings App. Locate the Mail section. Within that section scroll down and find Signature. If you have multiple email accounts you may see an option to set signatures per account, which is recommended. At this point you can type your signature information or you can paste in one of the templates (see above instructions) and it will retain images and links.  If you paste in the signature and it doesn't look quite right, shake your device and choose Undo from the popup that appears.  You can now close the settings.
  • Android: In the Gmail App for Android click on the menu button at the top left and scroll down to settings. Chose your UC account from the list. Scroll down to the Mobile Signature section. You'll have to type in your signature information here, images and links are not supported so you cannot use the templates.
Other Email Clients
If you use Outlook, Windows Mail, Apple Mail on computer, Thunderbird, etc. you will need to look through the settings to find the signature options. Be aware that support for software like this is limited and capabilities will vary. IITS recommends using the online interface for accessing your UC email, https://mail.utica.edu.

Contact Us

Technical Support

Technical Support

Lower Level, Gannett Library
8:30am to 5:00pm Weekdays
helpdesk@utica.edu
Phone: (315) 792-3115

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