Outlook Email:
- Faculty & Staff: Visit the email signature creator and follow the on screen instructions. Note that the creator form doesn't have every possible option, like changing the address, or adding your professional certifications. Follow the instructions to make the signature and put it into the Outlook settings, then you can make changes to the text there.
- Students: In your Utica email click on the Gear icon, then use the search box in the settings to search for "signature". Click the "+New signature" button. Give this a name, like 'default'. Type your name and other information as you wish in the large text area. Below this, in Select Signature Defaults be sure to select your new signature from the drop down lists. At the bottom of the page be sure to click on Save.
For instructions on using the Outlook mobile app see our Email on Mobile Devices guide on this page. The Gmail and Apple Mail apps are not recommended.
Your signature set in the Utica email web interface will not apply to messages sent via a phone or tablet and you must setup your signature separately here.
- Outlook App: In the Outlook app click the envelope icon at the bottom to enter email mode. Click on the circle in the top left and then the settings gear icon at the bottom. Click on Signatures. Type the signature as you wish for it to be displayed then press the checkmark icon. There are limited options for formatting and images so it may not be able to match the signature set in the Outlook website.
- Apple Mail: Open the Settings App. Locate the Mail section. Within that section scroll down and find Signature. If you have multiple email accounts you may see an option to set signatures per account, which is recommended. At this point you can type your signature information or you can paste in the data from the email signature creator and it will retain images and links. If you paste in the signature and it doesn't look quite right, shake your device and choose Undo from the popup that appears. You can now close the settings.
- Gmail App: Click on the menu button at the top left and scroll down to settings. Chose your Utica account from the list. Scroll down to the Mobile Signature section. You'll have to type in your signature information here, images and links are not supported so you cannot use the email signature creator.
IITS does not recommend the use of other software, such as Windows Mail, Apple Mail on a computer, Thunderbird, or other clients. Use the Outlook mobile app or the Outlook website: https://outlook.office.com.
Troubleshooting
- The address or other data in the signature creator is wrong or missing: Get it close using the signature creator, copy and paste that into the Outlook settings and then modify the text as needed.
- My signature doesn't appear in new messages: In the Outlook settings, beneath the signature option make sure a signature is selected in the box that reads "For New Messages:".