Registrar

Directory
Registrar

What We Do

The Office of the Registrar can help you register for courses, track progress to earning your degree, and more.

Phone

(315) 792-3195

registrar@utica.edu

Department Type

Academic

Office Location

122 Addison Miller White Hall

Hours

Monday - Friday, 8:30 a.m. to 5:00 p.m.

The Office of the Registrar facilitates the mission of the College through our support of the Office of Academic Affairs and the faculty. We are dedicated to providing professional, student centered services; to maintaining the highest ethical standards and integrity in all that we do; and to open, honest, and collegial communications with our various constituent groups both on and off campus.

Resources

Registration Information

Registration Tutorial

Mohawk Valley Consortium - details and list of participating institutions
How to add a closed course (after instructor has done an override)
Supplemental information about online registration students need to know:
- How to know if an override was done
- When is your registration time ticket
- Do you have any holds
- What registration error are you getting
- Who has the authority to override the error
How to look up classes WITHOUT a registration PIN and how to see the book list in the bookstore
WITHDRAWALS (withdrawing from a single class or completely withdrawing from the College)
Unofficial Withdrawals (due to nonattendance)
What is my Banner ID#?
Auditing a class and Senior Citizen Auditing
Utica College Refund Policy - click on "Understand UC's Tuition Refund Policy" (link to Student Financial Services)
Information for students taking Military Leave

If you have questions about your ENGAGE log-in and ID, contact the help desk:
Email: engageutica@personalsupportcenter.com
Phone: 866-264-1537

Student Resources

Transcripts

How to Request a Transcript (transcript requests take 3-7 business days to process)
Transcript Holds
Student Records and Privacy Rights/FERPA
Credit Hour Definitions
Grade Information for Students (including information about repeating courses)
GPA Calculations

Calendars and Schedules

Enrollment Verification

Graduation and Commencement Information

General Graduation Information and FAQs
Graduation-Related Deadlines for Graduate Students
How do I know if my degree was awarded?
Official UC Commencement Page
Donate to the Class Gift
Latin Honors
Diploma Name Policy
Diplomas(to request a replacement diploma, please go to the Registrar's FORMS page.)
Requesting an Apostille on your diploma (Authenticating/Legalizing your diploma)
Degree Verifications

Faculty Resources

Information on Academic Integrity
Tips on using Banner Web
Entering Grades in Banner
Request for Report
Degree Evaluation information for faculty
How to run a Degree Evaluation
How to find advisees' registration PIN
How to enter a registration override
TES
How to Upload your Summary Class List from BannerWeb into Excel (PC Users - PDF document)
Curriculum Committee
Writing Intensive Courses(you must be logged in to your Utica College account to access this page)
Registrar Office Procedures Manual PDF (login required)
Schedule Development and Resources

The Office of the Registrar facilitates the mission of the College through our support of the Office of Academic Affairs and the faculty. We are dedicated to providing professional, student-centered services; to maintaining the highest ethical standards and integrity in all that we do; and to open, honest, and collegial communications with our various constituent groups both on and off campus.

The Mohawk Valley Consortium

Cross-registration is open only to full-time matriculated undergraduate and graduate students and full-time faculty or staff members within the member institutions of the Mohawk Valley College Consortium. Full time status for students is determined by their enrollment status at their home campus and does not include the credits of the cross-registered course. Only credit bearing courses are eligible under this program. Each member campus reserves the rights to restrict enrollment in certain courses.

Utica College
Empire State College (SUNY)
Hamilton College
Herkimer County Community College
Mohawk Valley Community College
SUNY IT
SUNY Morrisville

Eligible students and staff may register for a maximum of one (1) course per academic term (fall and spring only). The requested course cannot be offered on the student's campus during the term of registration. The course must be applicable to the student's degree program, including free electives applicable to that program.

IMPORTANT:

Your "Home Institution" is the school where you are seeking your degree or are employed.
Your "Host Institution" is the school where you wish to take the class.

Instructions:

After a student has identified the course for which he/she wishes to cross-register, the student must obtain the signed approval of his/her program adviser on a Permission to Study form, which is available on the Registrar's FORMS page. This ensures that the course satisfies the student's program and credit-hour requirements. The student is responsible for making sure that he/she has met the pre-requisites of that course they wish to take.
Next, the student must obtain the signatures of their academic adviser and Dean of the home institution on the cross-registration form, available in the Registrar's Office.
Once the student's adviser and Dean have signed the cross-registration form, the student is to bring the form to their home institution Registrar to verify full-time matriculated status and that the course is unavailable at the home campus.
The student submits the cross-registration form to the Registrar at the host institution to register for the course. CROSS-REGISTERED STUDENTS ARE ADMITTED TO A COURSE ON A SPACE-AVAILABLE BASIS ONLY. Typically, available space will be determined on the first day of classes. Cross-registration forms will be honored prior to the end of the drop/add period of the host institution.
In general, the institutions in the consortium schedule have different starting and ending dates and vacations. The student is responsible for arranging to keep up with course work despite calendar disjunctions, and in some cases, must arrange for food and lodging when dormitories on the home campus are closed.
Students must adhere to the host institutions' policies for adding, dropping, withdrawing, incomplete grades, etc. All students taking a course on a campus other than their own must abide by all appropriate attendance regulations, honor systems, parking regulations and the like at the host institution.
Students may have to pay special fees such as parking, computer fees, activity fees, etc. which may be assessed by the host institution. Additionally, a cross-registrations fee may be charged by member institutions.

Note: The full description of Cross-Registration regulations and procedures is available from the Registrar's Office at each member institution.