Human Resources

Directory
Human Resources

What We Do

The Office of Human Resources serves dedicated faculty and staff, who are committed to the mission of the college. Being part of Utica University means being part of a community, which is friendly, supportive, highly educated, and diverse.

Phone

(315) 792-3276

hr@utica.edu

Department Type

Administrative

Office Location

124 White Hall

Hours

Monday-Friday, 8:30 a.m. to 5:00 p.m.

Welcome to Utica University's Office of Human Resources

Serving the Utica University Community

The Office of Human Resources serves as strategic partners, change agents, employee advocates, and administrative experts to enhance and encourage professional growth and life long learning while pursuing the Mission and Values of Utica University.

INTRODUCING FLEXWORK:

Beginning on January 1, 2023, Utica University is embarking on a one-year trial of an exciting new alternative work schedule program for staff called “FlexWork”. For information about FlexWork, please review the following slide deck: FlexWork Information and FAQ. Human Resources has also prepared a FlexWork policy that will serve as an addendum to the Employee Handbook throughout the trial period: FlexWork Policy.

For more information and tips on how to best operationalize the FlexWork program, please see How To Make The Most Out Of FlexWork. This is geared toward supervisors responsible for staff scheduling.

In addition, you can review tips on how to make the most out of meetings now that work schedules are changing. Please see Making Meetings Work for more information.

The Office of Human Resources has also compiled a list of Frequently Asked Questions (FAQ) to assist employees with basic HR needs at any time, regardless of work schedule.

Working at Utica University

Employment Opportunities
New and Prospective Employees
Employee Resources

Important Notices

Affirmative Action Statement
Statement of Principles Regarding Expression on Campus
Stance Statement

How do I sign up for direct deposit?
https://www.utica.edu/hr/media/Direct-Deposit-Authorization-Form.pdf

How do I change my tax withholding?

Federal: W4: https://www.irs.gov/pub/irs-pdf/fw4.pdf

State: NYS IT2104: https://www.tax.ny.gov/pdf/current_forms/it/it2104_fill_in.pdf

How do I change my TIAA contributions?
Log onto your account at TIAA.org/utica

How do I find out how much leave time (vacation, sick, flex time, etc.) do I have?
Log into Bannerweb.utica.edu and select ‘Leave Balances’ under the ‘Employee’ tab.

How do I change my address or other contact information?
Submit a Personal Information Change Form to HR@utica.edu: https://www.utica.edu/hr/media/personal%20info%20change%20card.pdf

When can I make changes to my health, dental, vision, or other benefits?
Utica University’s benefit information can be found by visiting https://www.utica.edu/directory/human-resources/employee-benefits

Utica’s benefit plan year runs from January 1 through December 31. Outside of new hire eligibility and the annual open enrollment period, you may only change coverage with documentation of a qualifying life event. Employees must contact HR within 30 days of such an event.

Examples of qualifying events are:

Marriage, divorce, legal separation, or annulment
Birth, adoption, or placement for adoption of an eligible child
Involuntary loss of coverage
Gain or loss of other coverage for your child
Death of a spouse or dependent
Loss of dependent status
Change in place of residence that affects eligibility
Becoming eligible for Medicare or loss or gain of Medicaid during the year
Receiving a Qualified Medical Child Support Order (QMCSO)

How do I find out the status of a Utica University job search for which I applied?
Thank you for submitting your application materials to Utica University. The screening and selection process is currently in progress and will continue until a successful candidate is chosen. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted. You may review the status of your candidacy at any time by visiting our recruitment website https://utica.peopleadmin.comand logging into the system.

Additional Information for applicants: https://www.utica.edu/hr/employment.cfm

Utica University contracts with several local companies for positions in food service, maintenance, and campus safety. Contact information may be found at: https://www.utica.edu/hr/employment.cfm

Do you have openings for Adjunct Instructors?
We are currently accepting applications for adjunct instructors to teach in all disciplines to support programmatic and enrollment growth. If you hold the minimum of a master’s degree, you are welcome to submit your application for consideration.

To apply, or for additional information, please visit: https://www.utica.edu/hr/adjunct.cfm

Where can I find pay dates?
Payroll Schedules may be found at: https://www.utica.edu/directory/human-resources/payroll

Where can I find a calendar of University holidays?
Holiday calendars can be found at: https://www.utica.edu/hr/holiday.cfm

How do I send someone a KUDOS card?
Access the following link to send a KUDOS card to a colleague you would like to recognize: https://www.utica.edu/college/psac/kudos.cfm?action=intro

How do I access the Professional Development and Community Engagement Portal to enter activities?
https://www.utica.edu/forms/professional-development/index.cfm

What are the hours of operation for the Office of Human Resources?
The hours of operation for the Office of Human Resources are 8:30 a.m. - 5:00 p.m., Monday - Friday.

NOTE: Beginning January 1, 2023, hours will change to 8:00 a.m. - 5:00 p.m., Monday - Friday

How do I schedule a meeting with a staff member in the Office of Human Resources?
To schedule a meeting with a staff member, please call (315) 792-3276 or email hr@utica.edu

How do I file a confidential concern or complaint with the Office of Human Resources?
To file a confidential concern or complaint, please call (315) 792-3276 and schedule an appointment with the person with whom you would like to speak, or simply email hr@utica.edu and ask for a return call about a confidential concern. If you are comfortable leaving a brief explanation of the topic, it may help us to better direct your call. Otherwise, please know that all members of the HR team are able to field confidential concerns and get them to the appropriate HR resources.

Questions Regarding Teaching Contracts:

Adjuncts will receive an email notification when their contract(s) are ready to be approved. Directions on how to approve your contract can be found here: How To Accept a Contract in BannerWeb