Event Checklist
Student Activities


Event Checklist


  • Secure funding for an event from Student Senate
  • Check room availability and request space on EMS- confirmations of space are sent via email
  • Delegate these tasks to org members or committee- who’s in charge of what?
  • Schedule org members to work event
  • Inform advisor regarding event
  • Begin communication with performer (if needed)
  • Arrangements for Catering (Off-Campus Catering ONLY with permission from Sodexo)
  • Put in a work order for room set-up
  • Request electronics from Media Center
  • Notify Campus Safety
  • Design, print, and pick-up fliers
  • Schedule contract meeting with Paul (if you have an outside performer)
  • Attend Event Management meeting 2 WEEKS before event
  • Media, Security, Set-up, Food
  • Post fliers, send ad to Daysheet and/or Tangerine
  • Ticket Request Form (if ticketed event, for using UticaTickets.com)
  • Have a GREAT event!


Bethany VanBenschoten
Assistant Director for College Engagement
205 Strebel Student Center

(315) 792-3037
(315) 792-3126 (Fax)
(315) 792-3006
1600 Burrstone Road | Utica, NY 13502