Contact

Student Activities Office
103 Strebel Student Center

(315) 792-3037
(315) 792-3126 (Fax)

Re-Regiatration

 



Re
-registration for Student Senate Recognized Student Organizations that are seeking re-recognition for the 2014-2015 school year runs

 

Monday, March 24, 2014 – Sunday, April 13, 2014.


The Re-registration Process is as follows:

 

All re-registration steps MUST be completed before

Sunday, April 13, 2014 11:59PM.







The re-registration form will be open from 12am Monday, March 24th, 2014until 12am Monday, April 14th (AKA Sunday night).  DO NOT COMPLETE THE FORM UNTIL THE LEADERS FOR THE 2014-2015 YEAR HAVE BEEN CHOSEN!The purpose of completing the form is to get NEXT YEAR'S information.  Here are the detailed steps of this portion of re-registration process:

1.  A current e-board member must sign in to http://Pioneerplace.utica.eduwith their Banner information.
2.  They go to the organization profile they wish to re-register, and will find a “Register” button on the home page.  If one person is an e-board member of multiple organizations, they can re-register them all.
3.  The pages on the registration form are as follows:
     a.  Instruction page: nothing to fill in, but students need to read this page because it details what information they’ll need to know and what materials they need to have ready to upload.
     b.  Org Roster: students will be required to fill in each of the following positions with the names and e-mail addresses of the members who will be in the positions for the year that re-registration is for (who will be in these positions for 2014-2015). If the organization has more than just these positions, or if these positions are called something different by the organization (such as “president” being “captain” or “director”), they can be added in later on the organization’s page; however, these are the 6 REQUIRED positions that every org must have:
                 i. Advisor                        iv. Webmaster
                 ii. President                    v. Treasurer
                 iii. Vice President            vi. Secretary
     c.  Advisor Contract: Each organization is required to have a faculty or staff advisor.  Orgs can have more than one, but the name put in on this contract must match the paper form turned in by the org with the advisor's signature.
     d.  Policies: Students must abide by the policies set forth by Utica College.  This section details some specific policies and the submittor must read through these policies, agree to abide by them, and make sure the organization abides by them as a whole.  The policies are (click to get details):
                 i. Hazing Policy
                 ii. Bias-Related Crimes Policy
                 iii. Sexual Misconduct Policy
     e.  Constitution: students should have a current electronic copy of their organization constitution and/or bylaws.  These are confidential documents and are only seen by members of the organization unless an org administrator changes permissions.
4.  Once everything is completed sufficiently, the user can press the “Submit” button, and the complete re-registration form will be sent to the Office of Student Activities for approval.
5.  The user who filled out the re-registration form will get a message stating whether the form was complete and accepted by the office, or if the form needs to be resubmitted.  The office will detail exactly what needs to be added or changed if anything needs to be.
6. The Student Senate Recognition Committee will review each org's Constitution and will contact them with any questions, concerns, or needed changes.



The Advisor Contract format can be found online and must be printed, filled out, and returned to the Office of Student Activities before the re-registration deadline.  Note that organizations do not have to keep the same advisor(s) from year to year, but the office recommends this to keep org history consistency. Also, it is allowable for orgs to have more than one advisor, however, only one is required for recognition.  Orgs can turn in more than one contract if they choose to have more than one advisor.  Contracts are needed from official Utica College faculty and staff members.  If an org has an off-campus or alumni advisor, no contract is needed.

Complete this process to get the advisor form:
1.  Find the form on the Student Activities’ website under the FORMS pagehttp://www.utica.edu/student/activities, or under the Student Senate website under the FORMS pagehttp://www.utica.edu/student/activities/organizations/senate/.
2.  PRINT the form, schedule a meeting with the organization advisor and an e-board member, and fill out the form together.
3.  BOTH the advisor and the organization president for the year in which re-registration is being sought must sign the form.
4.  Turn in the completed and signed form to the Office of Student Activities, 103 Strebel Student Center, during office hours.  Advisors can also send the contract to the office through campus mail.

This year, we have added an Org Advisor Training component.  THIS TRAINING IS NOT REQUIRED, BUT IS HIGHLY SUGGESTED TO ADVISORS.

Org Advisor Training sessions:
1.  Tuesday, March 27th 4:00pm – 5:00pm in Strebel Aud
2.  Friday, April 4th 12:00pm – 1:00pm in Strebel Aud
3.  Tuesday, April 8th 8:00am – 9:00am in Strebel Aud
4.  Wednesday, April 9th 1:00pm – 2:00pm in Strebel Aud
There are seven Student Organization Board Training sessions scheduled.  This is more than enough opportunity for all organizations to attend these trainings.  All sessions will present the same information, so a representative from the organization only has to be present at one of the seven sessions.  It is most beneficial if the next president and treasurer attend.   Only one representative from each organization is required to be present, although all are welcomed and encouraged.  Attendance will be taken at each of these training sessions, so please be sure to sign in and write down the organization represented.  If one person would like to represent more than one organization they're in, they are free to do so, as long as that is indicated on the sign-in sheet.  Trainings are scheduled for an hour, but will likely run shorter than that.

Student Org Board Training sessions:
1.  Tuesday, March 25th 3:00pm – 4:00pm in Strebel Aud
2.  Thursday, April 3rd 10:00am – 11:00am in Strebel Aud
3.  Friday, April 4th 11:00am – 12:00pm in Strebel Aud
4.  Monday, April 7th 7:00pm – 8:00pm in Strebel Aud
5.  Wednesday, April 9th 5:00pm – 6:00pm in Strebel Aud
6.  Friday, April 11th 3:00pm – 4:00pm in Strebel Aud
7.  Sunday, April 13th 2:00pm – 3:00pm in Strebel Aud