Recognized Student Organization Re-Registration



-registration for Student Senate Recognized Student Organizations that are seeking re-recognition for the 2015-2016 school year runs


Friday, March 13, 2015 – Monday, April 13, 2015.

The Re-registration Process is as follows:


All re-registration steps MUST be completed before

Monday, April 13, 2015 11:00PM.

The re-registration form will be open from 9am Friday, March 13th, 2015 until 11pm Monday, April 13th.  DO NOT COMPLETE THE FORM UNTIL THE LEADERS FOR THE 2015-2016 YEAR HAVE BEEN CHOSEN!The purpose of completing the form is to get NEXT YEAR'S information.  Here are the detailed steps of this portion of re-registration process:

1.  A current e-board member must sign in to with their Banner information.
2.  They go to the organization profile they wish to re-register, and will find a “Register” button on the home page.  If one person is an e-board member of multiple organizations, they can re-register them all.
3.  The pages on the registration form are as follows:
     a.  Instruction page: Detailed information you will need to know, read, and  print. 
    b. Org Profile Picture: This should be the logo or group picture of your organization as a representation of your group. This is important to the visual layout of Pioneer Place as well as an identifier for your organization.
    c.  Org Roster: students will be required to fill in each of the following positions with the names and e-mail addresses of the members who will be in the positions for the year that re-registration is for (who will be in these positions for 2015-2016). These are the 6 REQUIRED positions that every org must have, but not limited to:
                 i. Advisor                        iv. Webmaster
                 ii. President                    v. Treasurer
                 iii. Vice President            vi. Secretary
    d.  Advisor Contract: Each organization is required to have a faculty or staff advisor.

Print this form and bring it to Student Activities by April 13th by 11pm.

     e.  Policies: Students must abide by the policies set forth by Utica College.  This section details some specific policies and the submitter must read through these policies, agree to abide by them, and make sure the organization abides by them as a whole.  The policies are (click to get details):
                 i. Hazing Policy
                 ii. Bias-Related Crimes Policy
                 iii. Sexual Misconduct Policy
    f.  Constitution: students should have a current electronic copy (PDF or DOC ONLY) of their organization constitution and/or bylaws.  These are confidential documents and are only seen by members of the organization unless an org administrator changes permissions.
4.  Once everything is completed sufficiently, the user can press the “Submit” button, and the complete re-registration form will be sent to the Office of Student Activities for approval.
5.  The user who filled out the re-registration form will get a message stating whether the form was complete and accepted by the office, or if the form needs to be resubmitted.  
6. The Student Senate Recognition Committee will review each org's Constitution and will contact them with any questions, concerns, or needed changes.

The Advisor Contract format can be found online and must be printed, filled out, and returned to the Office of Student Activities before the re-registration deadline.  Note that organizations do not have to keep the same advisor(s) from year to year, but the office recommends this to keep org history consistency. Also, it is allowable for orgs to have more than one advisor, however, only one is required for recognition.  Orgs can turn in more than one contract if they choose to have more than one advisor.  Contracts are needed from official Utica College faculty and staff members.  If an org has an off-campus or alumni advisor, no contract is needed.

Complete this process to get the advisor form:
1.  PRINT this form: 
 2. Schedule a meeting with the organization advisor and an e-board member, and fill out the form together.
3.  Turn in the completed and signed form to the Office of Student Activities, 205 Strebel Student Center, during office hours.  Advisors can also send the contract to the office through campus mail.
There are eight Student Organization Board Training sessions scheduled.  This is a MANDATORY TRAINING.  All sessions will present the same information, so a representative from the organization only has to be present at one of the eight sessions.  It is most beneficial if the next president and treasurer attend.   Only one representative from each organization is required to be present, although all are welcomed and encouraged.  Attendance will be taken at each of these training sessions, so please be sure to sign in and write down the organization represented.  If one person would like to represent more than one organization they're in, they are free to do so, as long as that is indicated on the sign-in sheet.  Trainings are scheduled for an hour.
Student Org Board Training sessions:
1.  Monday, March 9th 5:30pm – 6:30pm in Strebel Aud
2.  Tuesday, March 10th 1:00pm – 2:00pm in Strebel Aud
3.  Wednesday, March 25th 2:30am – 3:30pm in Strebel Aud
4.  Thursday, March 26th 5:30pm – 6:30pm in Strebel Aud
5.  Tuesday, March 31st  4:00pm – 5:00pm in Strebel Aud
6.  Thursday, April 1st 1:00pm – 2:00pm in Strebel Aud
7.  Monday, April 6th 3:00pm – 4:00pm in Strebel Aud
8.  Tuesday, April 7th 4:00pm - 5:00pm in Strebel Aud 



Student Activities Office
205 Strebel Student Center

(315) 792-3037
(315) 792-3126 (Fax)
(315) 792-3006
1600 Burrstone Road | Utica, NY 13502