Conduct Process

The Student Conduct Process

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Overview of the Conduct Process

 
When an incident is documented, reports are forwarded to the Office of Student Conduct & Community Standards. If there is determination that a violation of the Code of Student Conduct has occurred, a charge letter to the student(s) involved is generated. The student charged with the violation(s) will be referred to either a Residence Life Administrator or the Director of Student Conduct.  The hearing officer to which the student is referred is based on a student's conduct history and the severity of the alleged violation. A hearing will proceed to determine the responsibility of the student.

Following a hearing, the student will receive a Sanction Notification Form. The student is responsible for signing and returning the last page of the form back to the Office of Student Conduct & Community Standards. If a student does not sign the Sanction Notification Form or indicate a desire to appeal within 72 business hours of receipt of their letter, this indicates their acceptance of the outcome.

If the student is found responsible for violating the Code of Student Conduct, but believes the outcome isn't appropriate, he or she may request an appeal by indicating this option on the Sanction Notification Form. The Office of Student Conduct & Community Standards will then contact the student to set up an appeal hearing with the appropriate administrator or hearing board. The student will receive written notification of the outcome of their appeal. 
  

Residence Life Administrator Action 


New HallWhen an incident occurs in the residence halls, reports are reviewed by the Office of Student Conduct & Community Standards.  Violations that are likely to result in a warning and educational sanctions are referred back to the building Area Coordinator (AC).  Violations that are likely to result in the student being removed from the residence hall or repeated violations of previous behavior are referred back to the Director of Student Conduct & Community Standards.
 
The AC or Director will schedule a hearing with the student to discuss the incident and determine responsibility. If appropriate, the AC or Director of Student Conduct & Community Standards will then determine the resulting sanction.
 
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Administrative Hearings

 
Incidents that take place outside of the residence halls will be heard by the Director of Student Conduct. The student will receive a charge letter that outlines the alleged violation(s) of the Code of Student Conduct, provides information regarding student rights and responsibilities, and gives the student a date and time for their hearing with the Director of Student Conduct.

During an administrative hearing, the Director of Student Conduct explains to the student the conduct process and the Code of Student Conduct violations outlined in the charge letter. This is also an opportunity for the accused student to explain his/her side of the story, indicate whether he/she is willing to take responsibility for violating the Code of Student Conduct, and provide information regarding witnesses.

At this time the student has an opportunity to take responsibility for the alleged violations against them or request a hearing. During this meeting, charges may be dropped or amended.

At the outcome of the hearing, sanctions are determined if the student is found responsible for violating the Code of Student Conduct, and a sanction letter is generated. The student is responsible for signing and returning the Sanction Notification Form to the Office of Student Conduct & Community Standards. If the student has been found responsible for the violation and wants to appeal, they have 72 business hours from receipt of the sanction form to notify the Office of Student Conduct in writing.
 
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Student Conduct Appeals Board


The Student Conduct Appeals Board is a hearing body comprised of students, staff, and faculty.  This Board hears appeals of cases decided by the Director of Student Conduct & Community Standards.  This is the only venue for appeals of decisions at this level.

When a student wishes to appeal a decision made by the Director of Student Conduct, he or she will return their sanction letter to the Conduct office indicating the reason for the appeal and a written statement supporting their reason.  The Conduct office will schedule an appeal hearing with the Student Conduct Appeals Board, and notification of the hearing will be sent to the student.  Prior to the appeal hearing, the student is strongly encouraged to set up an appointment with the Director of Student Conduct to talk through the appeal process.  After the appeal hearing is complete, the student will receive a letter outlining the decision made by the Board.
 
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Contact

Carl W. Lohmann
Director of Student Conduct & Community Standards
Strebel Student Center
Office Suite 105B

315-792-3363
315-792-3181 (Fax)
(315) 792-3006
1600 Burrstone Road | Utica, NY 13502