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Utica University
Utica University

Purchasing and Accounts Payable

  1. Directory
  2. Purchasing and Accounts Payable

What We Do

The Purchasing and Accounts Payable Office is dedicated to the effective and efficient procurement of goods and services which best support the University's Strategic Initiatives.

Phone
(315) 792-3718
Email
purchasing@utica.edu
Department Type
Administrative
Office Location
Barrett Art Gallery, Lower Floor of Frank E. Gannett Memorial Library

The Purchasing and Accounts Payable Office is dedicated to the effective and efficient procurement of goods and services which best support the University's Strategic Initiatives. We will accomplish this through exceptional customer service, innovative processes and ethical sound business practices.

Purchasing and Accounts Payable Policies
Business Travel and Entertainment Policies
Vendor Request Form

Tax Exempt Forms

  • New York State Tax Exempt 
  • Florida Tax Exempt 
  • Colorado Tax Exempt
  • Idaho Tax Exempt
  • Illinois Tax Exempt
  • Iowa Tax Exempt
  • Kansas Tax Exempt
  • Kentucky Tax Exempt
  • Maine Tax Exempt
  • Michigan Tax Exempt
  • Minnesota Tax Exempt
  • New Jersey Tax Exempt
  • North Carolina Tax Exempt
  • North Dakota Tax Exempt
  • Ohio Tax Exempt
  • Texas Tax Exempt
  • Wyoming Tax Exempt

Other Forms

  • W-9 
  • Banner Access Request Form
  • Bookstore Authorized Buyer Form
  • Budget Transfer Request Form
  • Paper Requisition
  • Equipment Disposal Form
  • Gift Card Form
  • Honorarium Form
  • Missing Receipt Form
  • Reimbursement Form
  • Standard Engagement Agreement
  • Professional Affiliate Agreement
  • Capital Purchase Form and Instructions

Instructions

  • Requisition and Receiving Instructions
  • Banner Web Requisition Approvals
  • Ordering Stationery

Utica University is responsible for paying for business related expenses that support its mission.  Employees are responsible for prudently using University resources for business related purchases, and the University provides a One Card Program to allow designated employees to do so.

One Card Procedures

Forms

  • Application and Acknowledgement
  • Missing Receipt Form

Tax Exempt Forms

  • New York Tax Exempt Form
  • Florida Tax Exempt Form
  • Colorado Tax Exempt
  • Idaho Tax Exempt
  • Iowa Tax Exempt
  • Illinois Tax Exempt
  • Kansas Tax Exempt
  • Kentucky Tax Exempt
  • Maine Tax Exempt
  • Michigan Tax Exempt
  • Minnesota Tax Exempt
  • New Jersey Tax Exempt
  • North Carolina Tax Exempt
  • North Dakota Tax Exempt
  • Ohio Tax Exempt 
  • Texas Tax Exempt
  • Wyoming Tax Exempt

Helpful Links

  • Centresuite
  • Creating an Expense Report
  • Approving an Expense Report

Vendors

  • Enterprise and National Car Rental
  • Hertz Car Rental
    • Business
    • Personal
  • Dupli Login
  • WB Mason Login
  • Hampton Inn Utica
  • Fairfield Inn & Suites Utica
  • Holiday Inn Express Utica
  • TownePlace Suites
  • DoubleTree by Hilton Utica
  • Delta Hotels by Marriott Utica
  • Burrstone Inn
  • Residence Inn Fort Lauderdale SW/Miramar
  • Home2 Suites by Hilton Miramar - Fort Lauderdale
  • Hampton Inn & Suites St. Petersburg, FL
  • Southwest Corporate Travel

The following vendor discounts are available for business use by any Utica University employee with a One Card or other approved form of payment.

These same discounts are also available for Utica employees to use for personal use with their personal credit card.

  • Enterprise and National Car Rental- Sign up for rewards
  • Hertz Gold Plus Sign up for rewards.
  • Holiday Inn Express & Hampton Inn North Utica
  • Fairfield Inn & Suites Utica
  • Wyndham Hotels
  • SpringHill Suites St. Petersburg/Clearwater
  • WB Mason -To set up a Business account please contact Megan Belfield at mabelfie@utica.edu or x3718.
  • TownePlace Suites New Hartford
  • Hampton Inn & Suites St. Petersburg FL

Business Services Newsletter

  • September 2017
  • December 2017
  • March 2018
  • July 2018
  • September 2018

Purchasing and Accounts Payable Staff

Bobbi H. Smorol, B.S.
  • Director Business Services
Megan A. Belfield, B.A.
  • Purchasing/AP Coordinator
Julie A. Laribee
  • Purch/Accts Pay Specialist

I would like to see logins and resources for:

For a general list of frequently used logins, you can also visit our logins page.

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