Adjunct Faculty Onboarding
Human Resources

Employee Toolkit

Welcome to Utica College! We are glad to have you as part of our team. Below is a step-by-step guide to getting started as an adjunct faculty member at UC.


All Utica College faculty are required to provide the Office of Human Resources with an official transcript from the College/University where you obtained your highest degree.

Note: Transcripts must be received within 30 days of your hire date (start of the semester).
Utica College does prefer to receive etranscripts whenever possible. Official electronic transcripts can be e-mailed to

Official transcripts can also be mailed to:

Utica College

Attn: Kristin Phelps
Office of Human Resources
1600 Burrstone Road
Utica, NY 13502


Please review and retain a copy of the Adjunct Faculty Handbook and Title IX policy for your records. Review must be completed within the first 30 days. Once you have reviewed each document, I will receive an automated e-mail notification that this has been completed.


In order for you to be eligible for work and be processed in our computer system for employment and computer access capabilities, we need you to complete the following items and return them to Human Resources.

  • Employment Eligibility Form (I-9)
    Utica College is required by law under the Department of Homeland Security to secure proper documentation that proves you are eligible for employment. Enclosed you will find a list of acceptable documents to use for this purpose and the form that needs to be completed by a representative from the Office of Human Resources or approved by a Notary Public. This form must be completed within three days of your date of hire by law. You will not be eligible for employment at UC until this form is completed and returned to the Office of Human Resources.
  • Off Site I-9 Verification Form
    Required for all notarized I-9’s (needs to be linked on website-see attached form)
  • I-9 Procedure for Notary Republic
  • Voluntary Self-Identification of Disability
    Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities. Completing this form is voluntary, but we hope you will choose to fill it out. Any answers given will be kept private and will not be help against you in any way.
  • Federal W-4 tax withholding form
    This is a required document that must be completed and received by the Office of Human Resources prior to your date of hire.
  • NYS Withholding Allowance Certificate
    This is a required document that must be completed and received by the Office of Human Resources prior to your date of hire. If you do not file Form IT-2104, your employer may use the same number of allowances you claimed on federal Form W‑4. Florida residence are exempt from New York State taxes. Please make sure to complete the form using your Florida mailing address and write EXEMPT for line 1.
  • Direct Deposit for payroll
    As an adjunct faculty member, we strongly encourage you to sign up for direct deposit of your paycheck to the financial institution of your choice. Please return the form with your bank information included (for example a voided check). If you do not have checks, please contact your bank for documentation. You need to sign up to receive electronic paystubs or you may access your pay info on Banner Web for Employees. Please contact our Payroll office by e-mail at for assistant in setting up this process.
  • Confidentiality Statement
    You are required to review, sign and return the UC Employee Confidentiality form on or before your date of hire.
  • Obtaining/Resetting Username and Password
    Step-by-step directions for setting up your Utica College password. Remember, all future communication will be sent to your Utica College e-mail. It is important to set up your account early and check it often.
  • Parking Registration (ON-GROUND ADJUNCTS ONLY)
    Adjuncts who teach on ground will be required to register their vehicle. To complete the registration, please visit (Note: You will need the make, model and license plate # of your vehicle to complete the online registration).
    As an adjunct faculty, you are eligible to participate in the College’s Voluntary Tax Deferred Annuity through TIAA-CREF. Directions for enrolling online.

    Please note: All adjuncts must complete the TIAA Authorization for Voluntary Salary Reduction form. The completed form can be e-mailed to, or faxed to the Office of Human resources at 315-792-3386. If you wish not to enroll, please check the box stating you elect not to participate in the voluntary reduction to a GSRA/IRA.
PLEASE NOTE: Florida Adjunct Clinical Instructors must also complete the following additional forms:

  • Commission for Independent Education Florida Department of Education
    This is a required document that must be completed and received by the Office of Human Resources prior to your date of hire. Please note, this form must be notarized.
  • Drug Screening
    Required for all clinical adjuncts who are not currently employed by Baycare. Lab orders will be mailed to your home once an offer has been verbally accepted.


You will receive an e-mail to your Utica College e-mail account when your contract is ready for you to approve. Typically, contracts are released two weeks before the start of the semester.



To help you get started
, please make use of this New Employee Toolkit for Adjunct Faculty. Please review this information carefully for important information, dates and notices.

If you live in the area, you are welcome to stop by our office to drop off all completed forms. If you live outside the Utica area, please mail all completed forms to:

Utica College
Office of Human Resources
1600 Burrstone Road
Utica, NY 13502

If you have any questions, please feel free to contact Kristin Phelps, Employment Specialist, at 315-792-3458 or by e-mail at


Office of Human Resources
124 White Hall

(315) 792-3276
(315) 792-3006
1600 Burrstone Road | Utica, NY 13502