Contact

Commencement Committee

Graduate Commencement Ceremony - May 2015
Frequently Asked Questions



Because the same questions often get asked over and over again, answers have been provided below to the most frequently asked questions.  If you do not see the answer to your question here, please contact us so that we may assist you.

When is commencement?
Who is eligible to participate?
Do I need to let anyone know if I will/will not be attending?
How do I reset my password?
Where do we park?
How do I obtain invitations for the commencement ceremony?
How do I obtain documentation for my family, who lives in another country, to attend?
Are tickets needed for graduation?  Is there a limit to the number of guests?
Can children attend?
How long will the ceremony last?
How do I obtain my cap, gown, and hood?
Can I borrow a cap, gown, or hood used in a previous year’s ceremony?
Can someone special hood me on stage?
May I take photographs?
Do grad students graduate with honors?
Do I still need to pay the $80 fee if I don't want to participate in Commencement?
What if I have a question?
What is the dress code?
 
 
 

When is commencement?

The Graduate Commencement Ceremony will be on Saturday, May 17, 2015, at 2:00 p.m. at The Stanley Theatre.  There will be a reception immediately following the ceremony on the Utica College campus.  Graduate are welcome to bring guests to the ceremony and the reception.
 
 

Who is eligible to participate?

At Utica College, commencement is a ceremony held each May for students who completed their degree requirements and applied to receive their degree in December or May of the same academic year.  Students who complete their degree requirements in August may choose to participate in the Commencement Ceremony the May before or after they graduate.
 
All students wishing to participate in the May commencement ceremony MUST submit an online Application for Degree no later than March 15, regardless of the semester in which they anticipate completing their degree requirements (still select the appropriate graduation date – December, May, or August). Don’t forget to submit the RSVP – Attendance Notification form and Order their Regalia!
 
 

Do I need to let anyone know if I will/will not be attending?

Yes, students wishing to participate in the Graduate Commencement Ceremony MUST notify Utica College of this intention by submitting the RSVP – Attendance Notification form by the April 15 deadline.  Failure to RSVP by the deadline means a student will NOT be allowed to participate in the commencement ceremony.  August 2015 graduates wanting to participate in the ceremony should RSVP by April 1 to ensure their names appear in the commencement program.
 
 

How do I reset my password so that I can log in to the required commencement webpages?

To get your password go to https://password.utica.edu, the same website you use to activate and reset passwords for your email, ANGEL, and network accounts.  Enter your student ID number, last four digits of your social security number, and date of birth.  Remember to include all four numbers in the year of your birth. Click "Activate/Reset Account."
 

Where do we park?


There is limited parking, which is free, near The Stanley Theatre.  This includes a public city lot beside the Stanley, bank parking lots across from the Stanley, and street parking.  A complimentary shuttle service also will be provided between Utica College's campus and The Stanley Theatre before and after the Ceremony.  Buses will leave every few minutes from the circle in front of Strebel Student Center (located near the Champlin Avenue entrance), beginning around 1pm.  The LAST BUS to The Stanley Theatre will leave Utica College at 1:40 p.m.  NOTE:  Students participating in the ceremony MUST arrive at The Stanley Theatre no later than 1:15 p.m.
 


How do I obtain invitations for the commencement ceremony?


Provided by Utica College, invitations to the Graduate Commencement Ceremony (1 formal invitation for the student and 10 guest invitations) will be mailed out in early April to the following students:
     - all December 2014 graduates (regardless of intent to participate in commencement),
     - all May 2015 graduates (regardless of intent to participate in commencement),
     - the August 2014 graduates who did not participate in last May's commencement, and
     - the August 2015 graduates who RSVP to participate in this May's commencement.
 

How do I obtain documentation for my family, who lives in another country, to attend?


Graduates and their families traveling internationally will need to obtain a Visitor Visa. Forms and information regarding the Visa can be found here.  Current wait times and information can be found here.  Questions regarding international travel for Commencement can be directed to Dan O'Toole, Director of International Programs.


Are tickets needed for graduation?  Is there a limit to the number of guests?


Tickets are NOT needed for guests to attend the Graduate Commencement Ceremony.  However, space is limited, so seating is first-come-first-serve.  Please be considerate and keep this in mind when deciding how many guests to invite.

 

Can children attend?


Well-behaved children can attend.  Please note that the Stanley Theatre is an historic performance theatre not designed for small children; do NOT allow children to stand in the seats or run in the aisles or lobby.  Due to limited seating, please hold children under the age of two years old on the lap of an adult or in the same seat as another guest (e.g., two small children sharing one seat).  If a child begins to cry or cannot behave, guests are asked to take the child out of the theatre and into the lobby so as not to disrupt the ceremony.
 
 

How long will the ceremony last?

Students and their guests should expect the actual ceremony to last approximately two hours; note that this time estimate does not include the early arrival time required for students and suggested for guests to ensure seating, nor does it include the reception after the ceremony.  Students CANNOT leave the ceremony early. Please make travel and dining arrangements accordingly.
 
 

How do I obtain my cap, gown, and hood?

Utica College no longer provides students with graduate academic regalia.  Your academic regalia (cap, gown, and hood) must be ordered and purchased  from the UC Bookstore either via the link on the Caps, Gowns, and Hoods webpage or in person at the UC Bookstore, located on the lower level in Strebel Student Center.  Ordering your regalia is a three-step process: (1) reserving your regalia based on size and academic program by April 15, (2) arranging payment with the UC Bookstore, and (3) arranging pickup or shipping of your regalia with the UC Bookstore.  Orders MUST be placed by the April 15 deadline to ensure receipt in time for participation in commencement.
 
 

Can I borrow a cap, gown, or hood used in a previous year’s ceremony?

No. Utica College has changed vendors as well as the color of the robes and hoods.
 
 

Can someone special hood me on stage?

No, the logistics do not allow for such a request. Hoods will be placed around graduate students’ necks by their Program Chair/Director and their Academic Dean.  Once the ceremony is over, however, the stage is available to use for personal photographs.
 
 

May we take photographs?

Professional photographers will be present at both Commencement Ceremonies to take photographs of all graduates as they walk across the stage.  At the Graduate Commencement Ceremony, photographers may also be behind the stage and in the lobby taking pictures of graduates as they walk back to their seats.   A link to these photographs will be sent to each student’s UC e-mail address within 72 hours of the Ceremony, and the pictures will be available for purchase on the photographer's website. There is no obligation to order copies of these photos.
 
During the ceremonies, graduating students and their guests are also welcome to take photographs from their seats.  Do NOT stand in the isle, walk to the stage, or go to the lobby to take pictures during the ceremonies!  Again, we ask that you take any photos during the ceremony FROM YOUR SEAT.  Once the ceremony is over, the stage will be available to use for personal photographs and provides a wonderful background.


Do grad students graduate with honors?


No.  At the graduate level students do not graduate with honors (e.g., Dean's List, President's List, Cum Laude, Valedictorian).  Such honors are only recognized at the undergraduate level.  Successfully completing an advanced degree at the graduate level is a significant accomplishment in and of itself due to higher academic standards (including the requirement to have a cumulative GPA of 3.0 or better to graduate), and this separate Graduate Commencement Ceremony is a special recognition of that achievement.


Do I still need to pay the $80 fee if I don't want to participate in Commencement?


Yes.  The $80 fee is used to help cover administrative costs of you graduating from Utica College (receiving your diploma), which is separate from participating in the commencement ceremony - graduation and commencement are two separate events (see Graduation Deadlines for clarification between the two).

 

What if I have a question?

If you have additional questions, you may contact the Commencement Committee at commencement@utica.edu or the Office of Graduate Studies at ogs@utica.edu or (315) 792-3335.


What is the dress code?


The Stanley is a formal, historic setting, therefore business casual attire is strongly recommended.   During the ceremony students will be wearing their academic regalia. Please keep this in mind when planning what to wear, while The Stanley is air conditioned, it can become warm under academic regalia.  Students are strongly encouraged to wear sensible footwear as the ceremony will include standing for long periods of time, walking, and navigating stairs.