The following procedures are to be followed by student organizations selling tickets for parties:
- All tickets must be sold through UticaTickets.com.
- To request your ticket to be created on Utica Tickets, print out and hand in the Utica Tickets Request Form found here: http://utica.edu/student/activities/forms.cfm
- Before you can register your event with UniversityTickets your organization must have an Agency Account.
- If your organization does not have an Agency Account one can be requested by handing the Agency Account Request Form found online to to Connie Fiveash.
- The Agency Account Request Form can be found online at: http://utica.edu/student/activities/forms.cfm
- Everyone attending the party must purchase a ticket in advance. Comp tickets will be given out to the event hosts by Student Activities if requested in writing in advance.
- Tickets will be available in the Student Activities Office during their posted hours for sale by cash only.
- Online tickets will be available up to the day and time of the doors opening for the party.
- If the party will have both off-campus guests and is going to last longer that midnight, your organization must also fill out a Large Event Form that can be found online at: http://utica.edu/student/activities/forms.cfm
- The sponsoring organization will be able to set aside a number of “comp” tickets which will be distributed to the designated organization representative. These are not to be sold and are only available for members of that organization. They must be distributed before the party.
- It is the responsibility of the students to obtain the Utica Tickets ticket scanner from Student Activities during regular office hours.
- As a forewarning the funds from selling tickets on Utica Tickets will not be deposited in your organization’s Agency Account until about 6 weeks after your event is held.
Sponsoring organizations will recognize the validity of tickets only when the person is able to produce a picture ID. Tickets will not be sold at the door or at any other location during the party for any reason.
Sponsoring organizations are responsible for including the following information in their advertising:
- Tickets are to be purchased in advance.
- No tickets will be sold at the door.
- Date, time and location of the party.
- Name of the organization hosting the party.
- When and where tickets will be available.
- The need to have ID with your ticket for admission and the fact that the ID will be held at the door.
- Everyone who attends must have a college ID AND be a guest of a Utica College student. Only one guest per student will be allowed.
UC parties may not be advertised anywhere off campus, including downtown or on other college campuses; violation of this restriction is grounds for immediate cancellation of the party.
Sponsoring organizations will also enforce the “once you pay, you stay” rule. This rule applies to people who pay for the party and then either loiter in the lounge or leave the Student Center, only to return minutes or hours later. The rule requires people to pay for the party and then remain inside the party location. If they leave past the front desk they shall not be readmitted.
Those attending the party must possess a ticket and present a valid college ID or be a guest of a Utica College student. Guests must complete a guest registration form at the front desk and their ID will be attached to their host’s ID. If the host leaves, the guest must also leave. No guest is allowed to enter or stay at the party without their host being present.
The established capacity of the party space (175 for the Pioneer Pub, 300 for the left side of the Dining Commons with the furniture removed) will not be exceeded. Tickets will only be printed up to the capacity of the facility.
The supervising Campus Safety Officer or the advisor has the authority to close down a party at any time. The sponsoring organization will fully cooperate and assist with such action if it becomes necessary.
Sponsoring organizations will assist with closing. Closing includes helping Campus Safety/ local police agency to clear the premises and making certain that the venue is swept and cleaned. This means free of debris, spilled liquids, bottles, and cans at the end of the event and ensuring that tables and chairs are placed back in the proper configuration.
Sponsoring organizations that do not comply with these guidelines may lose their right to hold additional functions on campus.