Style Guide -- Capitalization
UC Style Guide
- Everyone knows that the College holds Commencement every spring.
- Have you ever visited Utica College?
- We are a college known for our excellent academic programs.
Rule of thumb: When you can easily substitute "Utica College" for the word "college", always apply the initial capital. When in doubt, use the full name.
- The abbreviated form of Utica College is
UC(capitalized initials). No periods should be used with this abbreviation.
Capitalize titles when they appear before a name:
- Professor Emeritus of Music Louis Angelini
- Director of Alumni and Parent Relations Mark Kovacs
- Adjunct Instructor of Biology Harvey S. Cramer
When titles appear after a name, do not capitalize:
- Dr. Louis Angelini, professor emeritus of music
- Mark Kovacs, director of alumni and parent relations
- Harvey S. Cramer, adjunct instructor of biology
Except in the case of language departments, do not capitalize names of academic departments or divisions when they begin with the subject:
- chemistry department
- English department
- arts and sciences division
- Department of Chemistry
- Department of English
- Division of Arts and Sciences
- The Office of Marketing and Communications
- The Office of Graduate and Extended Services
- The marketing and communications office
Capitalize Utica College Board of Trustees. When referring to individual members of the Board, follow these rules:
- She has been a trustee for three years.
- It was Trustee Susan B. Doolittle '71 who visited the building site.
Capitalize (as proper names) specific features of our own curriculum:
- Cooperative Education Program
- Three-Year Degree Program
- Honors Program
- Graduate Studies Committee
- House Appropriations Committee
- Young Scholars Liberty Partnership Program
However, when referring to programs in the abstract, do not use the initial capital:
- That is a baccalaureate program.
- UC has added a number of graduate programs.
- We should form a committee to study that.
Do not capitalize seasons of the year when they stand alone, but always capitalize divisions of the academic calendar and events of the collegiate year:
- Family Weekend takes place in the fall, as does Homecoming Weekend.
- You know that spring is the season for Commencement.
- UC offers classes during Fall Semester, Spring Semester, Wintersession, and Summersession.
- My first semester at UC was Fall 2005.
Do not capitalize freshman, sophomore, junior, or senior when referring to individuals, but always capitalize names of organized entities:
- Sara is a junior this year.
- Frank is a member of the Class of 1990.
- She's in the Junior Class.
Do not capitalize names of academic and honorary degrees:
- bachelor of arts
- doctor of humane letters
- master of science
- bachelor's degree
- master's degree
- He received his doctorate.
- He received his Ph.D.
While we recognize that different institutions follow different protocols when indicating a degree by its initials, UC style calls for utilizing periods where appropriate (no spaces). Examples:
When using the terms New York state or central New York, only capitalize "New York" unless the phrase is part of a formal title:
- The Central New York Community Arts Council (CNYCAC) has many members.
- Utica College is located in central New York.
- New York state has many beautiful lakes and streams.
- UC participates in the New York State Women's Collegiate Athletic Association.
When referring to the World Wide Web, capitalize the "W" in Web. Web site is expressed as two words, with a lower case "s" in site:
- I love surfing the Web.
- Be sure to visit our Web site.
- How did the Internet come into being?
- The company maintains a major Internet portal.
The term e-mail, however, is expressed with a lower-case "e" (and includes the hyphen).