Funding Sources for Student Organizations
The Student Senate Constitution (Article V, Section 9) outlines the criteria and procedure for a club/organization to be recognized and receive funding. The Student Senate must approve new student organizations through Pioneer Place. Recognized student organizations are listed on the Pioneer Place website here http://pioneerplace.utica.edu/organizations.
Recognized student organizations are also required to complete the re-registration process at the end of each spring semester in order to retain recognition status and be eligible to receive funding for events. Find information on re-registration here http://www.utica.edu/student/activities/rereg.cfm.
Funding from the Student Senate:
The Student Senate Finance Committee administers the club funding process, as outlined in the accompanying flow chart. In the case of allocations of $100 or less, the Finance Committee is the only approving body. All other allocations must also come before the full Student Senate for approval. Contact the Comptroller in the Student Senate office (ext. 3200) well in advance of your event to pick up the funding request packet, which includes criteria for proposal writing, the funding request form and related information. Forms are also available from the Director of Student activities Office. The Finance Committee generally meets Wednesday afternoons in 105C, the Student Senate Gray Room in Strebel Student Center to hear presentations of club funding requests.
Funding for organizations will only be given for:
- Campus-wide events encompassing the whole student body.
- Cultural or educational events of exceptional merit.
- Student travel that benefits the College community.
For standing precedents for funding set by the Student Senate Finance Committee, as well as other information on funding, see the Utica College Student Senate Finance Committee Constitutional Supplement on Student Senate's website.
Co-sponsorship - Student organizations are encouraged to consider co-sponsoring programs with other organizations or offices. Program co-sponsorship can make the program more affordable, increase attendance, attract multiple audiences, and increase collaboration with other organizations. As you consider possible programs, think about what other groups or offices might be logical co-sponsors for particular programs.
Other sources of possible funding or co-sponsorship are:
Utica College Programming Board – The purposes of UCPB are to establish a social calendar and publicize it, prepare and present programming that will appeal to the entire student body, provide regularly scheduled programming, and acquaint students with a diverse programming schedule. While UCPB does not fund student organizations, it may consider co-sponsoring (including paying for part of) an event or program with one or more other student groups. Contact UCPB at firstname.lastname@example.org.
Social/Cultural Committee – The mission of this committee is to contribute to the cultural and intellectual enrichment of the campus community by introducing new ideas and art forms, and through its programming, bring the cam-pus community closer together. Funding priorities include traditional College programs, programs of cultural/intellectual significance, and co-sponsorship of programs with other groups. Contact the Director of Student Activities for copies of their policies and procedures, funding criteria and priorities and committee details.
Diversity Committee – Its functions are to increase awareness and appreciation of diversity on campus and in society at large and to implement programs and activities that build a sense of unity within and across groups. Contact the Dean of Students for more information.
Academic or Administrative Departments – Most departments or divisions have either no or only very limited funding for programming. Depending upon the nature of a proposed program and its target audience, however, they may be very interested in co-sponsoring an event or activity either by assisting with the planning, identifying potential speakers at reasonable costs, identifying other funding sources, and/or helping with the marketing for the program.
A final caution - Funding for a program should be secured before making a commitment to sponsor an event. Funding sources may include applying for Student Senate funds, exploring co-sponsorship with another group, fund-raising, or payment from the existing treasury of the student organization. Officers and members of student organizations should know that they may be held personally liable for any actions taken by the organization. For example, if performers or vendors are not paid for services rendered, the group is liable for the debt. Student organizations not honoring their debt could find that their organization and/or its officers are prosecuted, depending upon the amount of money involved and the circumstances surrounding the situation. So plan ahead, and do not make commitments until you are certain that you can honor them. The Student Senate Constitution (Article VIII) outlines the following funding criteria. The Constitution and all funding related forms are available online at:http://www.utica.edu/student/activities/organizations/senate/
The Student Senate Constitution (Article VIII) outlines the following funding criteria. The Constitution and all funding related forms are available online at:http://www.utica.edu/student/activities/organizations/senate/