Office of Human Resources



Graduate Assistantship


Legacy Policy



POLICY:

Graduate Assistantships provide the student with an opportunity to engage in a meaningful, career-related academic activity that supports the goal of experiential education articulated in the College’s Strategic Initiatives. Graduate Assistantships also provide to the College an opportunity to engage the creative and professional talent of exceptional graduate students in roles that will assist it in meeting its strategic and operational goals. Graduate Assistants (GA) will allow the College:
  1. To attract quality graduate students;

  2. To be competitive with other graduate programs;

  3. To provide to graduate students practical experiential education related to their career interests;

  4. To allow graduate students to concentrate more fully on their studies (rather than outside employment); and

  5. To provide support for programmatic and academic needs at the College.
SERVICES AND RESPONSIBILITIES:
  1. Service: GAs may serve in a variety of non-teaching capacities designed to meet the academic and programmatic needs of the College. The normal requirement is 20 hours of service per week; however, if it is determined to be in the best interest of the student and/or the College, GAs carrying less than a 20-hour-per-week commitment may be offered a corresponding proportional decrease in compensation. See 4a below for information on individual position descriptions.

  2. Appointment: A GA is normally appointed on an academic year basis for the fall and spring semesters. Satisfactory academic progress and performance in the role of GA must be maintained to be considered for reappointment. See 2d below for performance requirements, and 4b and 4c below for information on application and appointment.

  3. Resignation: A GA may resign an appointment at the end of a semester by submitting a formal letter of resignation to the Dean of Graduate Studies at least three weeks prior to the end of the semester. Any financial or other benefit or obligation of the College contained in the original GA letter of appointment will cease concurrent with the effective date of the resignation. Should a GA resign or otherwise terminate a Graduate Assistantship prior to the end of a semester, the Graduate Assistantship will be deemed to have been forfeited and the student will be liable for all tuition, fees, and other financial responsibilities incurred for that semester as would any other student in similar circumstances without a Graduate Assistantship.

  4. Performance: Appointments as GAs may be terminated by the Dean of Graduate Studies for failure to maintain good academic standing, failure to maintain the eligibility requirements set forth in 3a below, poor performance as defined by the program or office in which the GA works, failure to maintain professional behavior as defined by the program or office in which the GA works, or if the GA violated any of the contractual obligations.
ELIGIBILITY REQUIREMENTS
  1. Eligibility Criteria: Applicants for Graduate Assistantships must be full-time, matriculated graduate students at Utica College and must maintain full-time, matriculated status for the duration of their GA assignment.

  2. Program Approval: Applicants for a Graduate Assistantship must be approved by the director of the program in which they are enrolled.

  3. Outside Employment: GAs are not permitted to hold full-time employment while holding a Graduate Assistantship. GAs may hold part-time employment provided they obtain prior permission, in writing, from their academic advisor, program director, and the Dean of Graduate Studies.
4. APPLICATION AND APPOINTMENT PROCEDURES
  1. Program or Office Applications: Programs or offices at Utica College seeking to employ a GA must complete a standard “Graduate Assistantship Position Description Form” and return it to the Graduate Studies Office. That office will maintain a file of available positions and will forward a copy of each such form to the Financial Aid Office and Student Employment Office.

  2. Student Applications: Students seeking to apply for a GA must submit a completed “Graduate Assistant Application Form” and return it to the Graduate Studies Office. That office will maintain a file of applications and send a copy of each to the appropriate office seeking the services of a GA.

  3. Letter of Appointment: Letters of appointment will be issued by the dean of graduate studies and will include a relevant position description and compensation.
5. COMPENSATION:
  1. Tuition Remission: The standard GA carries with it a 50% reduction in the appointee’s normal full-time tuition. See 2a above for decreased compensation for less than 20 hours work per week. The College reserves the right to make exceptions to this provision as circumstances warrant.

  2. Stipend: The standard GA carries with it a stipend of $3,000 per semester. See 2a above for decreased compensation for less than 20 hours work per week. The College reserves the right to make exceptions to this provision as circumstances warrant.

  3. Room and Board: The College may, at its discretion, offer on-campus housing and/or a campus meal plan with individual GA appointments.
ENFORCEMENT:

Enforcement of Utica College policies is the responsibility of the office or offices listed in the “Resources/Questions” section of each policy. The responsible office will contact the appropriate authority regarding faculty or staff members, students, vendors, or visitors who violate policies.

Utica College acknowledges that College policies may not anticipate every possible issue that may arise. The College therefore reserves the right to make reasonable and relevant decisions regarding the enforcement of this policy. All such decisions must be approved by an officer of the College (i.e. president, vice president for academic affairs, or vice president for financial affairs).

RESOURCES/QUESTIONS:

Please note that other Utica College policies may apply or be related to this policy. To search for related policies, use the Keyword Search function of the online policy manual.



Effective Date:
09/03/2002