College Holidays/Winter Break Days
Utica College recognizes certain days as paid holidays so that employees may maintain a proper balance between work, family, and recreation. In addition to the following list of holidays and winter break days, staff employees may enjoy three (3) Floating Holidays during the 2015-2016 academic year.
The Spring Recess Day and the three Floating Holidays should be arranged upon mutual agreement between each employee and his/her supervisor. New employees hired after November 30th will be eligible for two (2) Floating Holidays. In addition, new employees serving their 90-day orientation period are not eligible to use Floating Holidays or vacation days during that time frame.
In recognition of the fact that overall College operations are significantly slower during the days surrounding the Christmas holiday, and because, as a result, Utica College can typically operate with fewer staff members during this time, I have authorized the creation of a Winter Break, during which only essential personnel will be required to work.
Please note the following:
· The timing and duration of the Winter Break will vary from year to year, and will depend on when during the week the Christmas holiday falls.
· For 2015-2016, December 31st will not be considered a College holiday but will be replaced with the three Winter Break days. Please see the attached chart for more information about designated days off for 2015-2016.
· In future years when there may be fewer Winter Break days (or no Winter Break days, because of the changing needs of the College), the New Years’ Eve holiday may be restored so there is no loss of a holiday.
· All future Winter Break schedules will be communicated when holiday schedules are released.
· Supervisors will have both the responsibility and the authority to determine which staff members will be required to work during the Winter Break. Winter Break will not constitute a College “shutdown”, as some operations will be required to ensure continuity of services. The days covered by the Winter Break are not additional holidays, vacation, personal days or floating holidays and as such are not subject to any type of additional pay. These days are considered a paid College break, and employees who are required to work on these days will be paid at their normal rate of pay with an opportunity to take the additional days at another time, but sometime before May, 2016. The days are not eligible for carryover into the new fiscal year.
· Winter Break eligibility applies to all full time and part time staff. Temporary employees are not eligible for these additional days. However, if they are required to work, they will be paid at their normal rate of pay.
· Winter Break days are not eligible for payout if a person leaves employment without having used the days.
As always, please talk with your supervisor if you have any questions about your work obligations, if any, during the designated Winter Break period. In addition, you may contact the Office of Human Resources at (315) 792-3276 with any general questions relating to this memo. I hope you find this break period useful as you plan your time away from work for this coming year, regardless of when you are able to take the days.