Developing Your Proposal
|START EARLY! |
Discuss proposal plans with your Department Head, School Dean, and grant officers well in advance of the proposal deadline to be sure it is consistent with departmental/school priorities and plans. Be sure to discuss course releases and program cost-sharing/matching requirements, if any.
If there is preliminary agreement on the concept:
|COMPLETE THE UTICA COLLEGE GRANT PROPOSAL |
Obtain the approval signatures of the Department Chair, School Dean/Head of Administrative Division, as appropriate, and the Provost or his/her designee. Send the original signed form to the grant officer. The Utica College Grant Proposal Approval Form is available here.
a.) If the project includes research and/or testing of human or animal subjects, contact the College’s Institutional Review Board (IRB) for additional review and approval.
b.) Requirements for matching funds or cost sharing, including in-kind contributions, must be approved in advance by the Department Chair, School Dean/Head of Administrative Division, as appropriate, and the Provost or his/her designee.
c.) Be sure to complete and sign the disclosure form to comply with Utica College's policy on Financial Conflicts of Interest for Externally Sponsored Projects.Attach the disclosure form to the Utica College Grant Proposal Approval Form. This important step helps the College identify and manage, reduce, or eliminate conflicting financial interests in the design, conduct, or reporting of research or other projects funded by external sources. Be sure to read this policy. (A copy of the policy may be obtained from the Grant Officers, listed above.)
|DRAFT THE PROPOSAL NARRATIVE AND BUDGET. |
The grant officers can assist with editorial and budget support and with other required supplementary materials. As you plan your draft, visit the Utica College Grant Information and Utica College Description (Boilerplate) sections in this site. (Note: the boilerplate description may be adapted to address the special needs of your proposal.)
Send the project narrative to the Provost or his/her designee for review and approval. Send the project budget to the Academic Financial Analyst for review and approval. The approved project narrative, budget, and other materials as may be required (CVs, timelines, position descriptions, other) should be sent to the grant officer at least four business days before the due date for the grant application. The grant officer will review the narrative, budget and other information for clarity, completeness, and consistency with the grant maker’s proposal submission guidelines.
DO ADDITIONAL CONSIDERATIONS APPLY?
Received an award? Congratulations! Now it’s time to begin the post-award process. This includes managing both your project and the grant dollars awarded to you under the terms of the grant agreement.
Post-Award Policies and Processes:
There are processes in place to help you conduct and manage your project and the grant dollars awarded. For information and guidance about the processes that apply from award acceptance to project close-out, please contact the Office of Financial Affairs:
Contact: Kristin Haag, Academic Financial Analyst
(315) 792-3742; firstname.lastname@example.org
Contact: Ann McGowan, Assistant Controller - Reporting & Analysis
(315) 792-3270; email@example.com
(315) 792-3270; firstname.lastname@example.org
Acknowledging a grant award
To ensure accurate reporting and stewardship of grant awards, Granting Letters and Notices of Award should be forwarded to the grant officer (Office of Advancement).