Contact

Craig P. Dewan
College Registrar
123 White Hall

(315) 792-3195
(315) 792-3020 (Fax)

Applying for Degree

Deadlines
Degree Application Process
Certification and Non-Certification
August and December Grads and Commencement
Proving that You've Graduated to Employers
Can I get a letter stating that my degree is pending?
Graduation Fee
How do I know if my degree application is being processed?
How do I know if my degree has been awarded?
Diploma Holds


Commencement Web Page



Please note: 
"Graduation" refers to the academic process of degree completion.
"Commencement" refers to the annual ceremony held each May.


DEADLINES

Any student wishing to graduate should apply for graduation well in advance of their intended graduation date. For example:

Graduation Date

Application Deadline

MayMarch 15*
AugustJune 15
DecemberOctober 15

While these deadlines are suggestions, not firm deadlines, the process will be much smoother if you apply for graduation well in advance so the College will have adequate time to review your academic records and certify you for graduation.

* - Undergraduate students wishing to be considered for Valedictorian or Salutatorian should apply for graduation as early as possible. (We recommend applying before March 1.)

Note: failure to apply on or before the deadline will result in your name not being included in the Commencement program and/or exclusion from Commencement-related events (class t-shirt, class gift, etc).

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PROCEDURE - What to do

You can apply for graduation in person in the Registrar's Office or you can apply online. If you wish to apply online, please follow the links:

After mid-term of your graduation semester, the College does a preliminary review of your courses. Once the term is over, we must review your final term grades. Therefore, it generally takes several weeks before all graduates are reviewed.

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CERTIFICATION and NON-CERTIFICATION

(How do I know if if I graduated or not?)

Unfortunately, not all students who participate in the May Commencement ceremony will be certified for their degrees. The College will attempt to contact nongraduating students as soon as possible to alert them that they will not be certified for graduation.

You will still have access to your Banner Web account for a few weeks after you have graduated. Once your degree is awarded, you will be able to see it in the transcript area of your Banner Web account.

Students who do not meet the requirements for graduation will be notified in writing by the Dean of their academic school. Questions regarding noncertification should be addressed either to your Dean or your Program Director:

Academic School
Name of DeanPhoneOffice Address
Arts and SciencesJohn Johnsen315/792-3028286 Gordon
Business and Justice StudiesJames Norrie315/792-3060205 DePerno
Health Professions and EducationRichard Rafes*315/792-3075230 White Hall
* Dr. Rafes is Interim Dean.

In order to reevaluate your student record for graduation, students must reapply for graduation by filling out a new application for graduation form (online or in person). You will not be charged the graduation fee a second time.

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WHAT ABOUT AUGUST AND DECEMBER GRADS?

UNDERGRADUATES (B.A. and B.S. degrees)

August grads participate in the May Commencement ceremony prior to completing their degree. 

December grads routinely participate in the commencement ceremony following receipt of their degree. If you wish to attend the ceremony prior to your completion of requirements, you must:

  1. Apply for a December degree
  2. Send an email to Lynn Decker, Assistant Registrar for Academic Services, for further instructions on what to do in order to "walk" prior to completion of your requirements. 
ALL students wishing to participate in commencement must complete the Commencement Participation Form.

GRADUATE STUDENTS (Certificate of Advanced Study, Master's, and Doctoral Candidates)

Graduate students who anticipate completion of their degree requirements for an August graduation may participate in the May commencement ceremony within the same year of their graduation or they can choose to wait until the following year. December graduates may participate in the following May's Commencement ceremony. If you have questions about this, please contact the Office of Graduate Studies at  ogs@utica.edu or (315-792-3335).

ALL students wishing to participate in commencement must complete the Commencement Participation Form.

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HOW DO I PROVE THAT I'VE GRADUATED TO POTENTIAL EMPLOYERS?

Once your degree is officially conferred, you have three methods available to you for confirmation of your degree:

  • Request an official transcript. If you are requesting the transcript prior to the degree date, be sure to check the box "HOLD for degree to be posted."
  • Contact the Registrar's Office to request a letter stating that the degree has been awarded.
  • Utica College uses DegreeVerify (also known as the National Student Clearinghouse) to verify awarded degrees. To do so, the employer simply has to go to DegreeVerify's web site.

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WHAT IF MY DEGREE HASN'T BEEN OFFICIALLY AWARDED YET?

Once your School Dean has approved you for graduation, the Assistant Registrar for Academic Services can write a letter stating your anticipated degree date. You only need to call the Registrar's office to request this.

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WHAT IS THE GRADUATION FEE, AND FOR WHAT IS IT USED?

When you apply for graduation, a fee will be assessed to your account. It is not unusual for graduation candidates to return to school for another semester to complete course work for various reasons. If your degree is not conferred, the graduation fee is not refunded; instead, when you reapply for graduation, the fee will be waived.

For Baccalaureate students (B.A. or B.S.), the graduation fee is $55.
For Graduate students, the graduation fee is $80.

Note: This is a graduation fee, it is not tied to participation in the commencement ceremony. The fee is applied to your account for the term in which you apply.

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HOW DO I KNOW IF MY DEGREE APPLICATION HAS BEEN PROCESSED?

Please recognize that sometimes degree applications for future terms will be held on file until we are able to process them. They are all processed manually; they are not added to the system immediately.

Once a degree application has been processed, you can go to your academic transcript in Banner Web. Scroll down to "Degrees Awarded" (it's the third gray banner). There are three options here:

  1. Sought - means the degree application has not yet been processed.
  2. Pending - means your degree application has been processed, and will be reviewed for graduation purposes.
  3. Awarded - means that your degree has been awarded.

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DIPLOMA HOLDS


The two most common holds that are placed on diplomas are Balance Due and Exit Counseling. Both of these holds are placed by Student Financial Services. You must contact Student Financial Services to resolve these holds. Call them at (315) 792-3179.
 

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