Borrow & Renew Materials
Student: Borrowing & Renewing Materials
Course Reserve Material
Recalling Material
Overdue Policies
Presumed Lost Policies
Damaged Material & Unpaid Library Fees
Laptop Lending Policy
Faculty: Circulation & Reserve Services
Borrowing & Renewing Materials
Student Circulation Policy
- Students may borrow materials from the circulating collection for sixty (60) days with a UC ID card
- There is no limit on the number of items you may have checked out
- Materials are subject to recall if requested by another patron
- Materials currently checked out to you may be renewed twice unless the item is recalled by another patron or the item is on Course Reserve
- The following materials may only be used in the Library:
- Current journal issues
- Bound journal volumes
- Newspapers
- Reference Materials
- Course Reserve Materials
- Microform
- Other items identified as In-Library Use or Non-Circulating
- Borrowing exceptions for in-library use materials may be made if the item is needed for a class presentation
- A UC Librarian's permission is required
- Ask for help at the Reference Desk
How to Borrow UC Library Materials
- Use the Library Catalog to find materials
- Locate the item(s) in the Library
- Bring item(s) to the Circulation Desk
- Present your UC ID card
Four Ways to Renew UC Library Materials
- Complete the Renew UC Library Materials form
- Phone the Circulation Desk (315-792-3042)
- Send an email to circulation@utica.edu
- In person at the Circulation Desk
Course Reserve Materials Policy
- May be borrowed one reserve item at a time
- That circulate for three (3) hours are in-library use only
- That circulate for one (1) day may be used in or out of the Library
- May be photocopied
- Require a current, valid UC ID card
- Incur Processing and Overdue Fees:
- In-house, 3 hour reserve materials may incur $4.00 processing fee if not returned by time due
- 1 to 7 day reserve material will be charged a $1.00 per day fee, up to $4.00 total, if not returned by due date
Electronic reserve materials:
- Available on the E-Reserves @ UC Library web page
- Accessible 24/7 by multiple users
- May be printed
- Requires a UC Login (username/password) for access
Go to Find Course Reserves for more information
Recall Requests
Recall Requests allow you to recall an item currently checked out to another patron for your use:
- Any current UC student can recall an item
- Materials are recalled from the current patron when 75% of the original loan period is reached
How to Recall an Item
- Complete the Recall Request form
- You will be notified by Circulation when the recalled item is available
Student Circulation Policies
UC Library maintains Overdue, Assumed Lost and Damaged Materials policies that apply to students.
Students are responsible for all library fees associated with their library account.
Overdue Materials Policy
- UC Library considers items overdue when:
- An item is checked out for more than 60 days without return or renewal
- A Course Reserve item is checked out longer than the 3 hour or 1-7 day loan period
- The student to whom the item is charged is responsible for Processing, Replacement or Damage Fees
Processing Fees
UC Library charges Processing Fees in place of overdue fines:
- Processing Fees are assessed on materials that are checked out for more than 60 days without return or renewal
- A $4.00 per item fee is charged for every overdue item
Overdue Notices
- UC Library sends Overdue Notices via email as a courtesy
- Failure to receive a notice does not exempt borrowers from Processing, Replacement or Damage Fees
First Notice (1-7 days overdue)
- Reminder to return or renew materials
Second Notice (8-14 days overdue)
- Library privileges are suspended
Third and Final Notice (28+ days overdue)
- Final Notice: Books are assumed Lost
- The $4.00 per item Processing Fee is assessed on all overdue materials
- Replacement Fees (the cost of the book) apply
- All accumulated library fees are forwarded to Student Financial Services for posting to the student's Billing Record
- Library privileges are restored once library fees are forwarded to Student Financial Services
Assumed Lost Policy
- UC Library declares an item Assumed Lost checked out for more than 28 days without return or renewal
- Replacement Fees apply
- The student to whom the item is charged is responsible for Processing and Replacement Fees
Replacement Fees
Replacement copy is available for purchase:
- The student is charged the price UC Library paid for the lost item
- Occasionally UC Library cannot ascertain the price paid for a lost item; in these cases the student is charged the current market price of the replacement copy
Replacement copy is not available for purchase:
- The student is charged the price UC Library paid for the lost item
- Occasionally UC Library cannot ascertain the price paid for a lost item now out of print; in these cases a flat Replacement Fee of $15 is charged
Return of Assumed Lost Materials
Returning an item that is assumed lost by the end of an Academic Year:
- Removes the Assumed Lost status
- Processing Fee(s) still apply and may be paid at Student Financial Services
- Replacement Fee(s) are waived and removed from the student's Billing Record
Damaged Materials Policy
- Applied to items returned to UC Library exhibiting damage beyond normal wear-and-tear using the Damage Assessment Guidelines below
- Damage and/or Replacement Fees are applied
- The student to whom the item is charged when damage occurs is responsible for Processing, Replacement and/or Damage Fees
Damage Assessment Guidelines
Minor Damage
- 2-3 pages loose from binding
- Cover torn
- Cover loose from binding
- Other minor damage as assessed by Preservation Technician
Moderate Damage
- Animal damage (usually chewed cover and/or pages)
- 10 or more pages removed from binding
- Cover missing
- Water damage to cover and/or pages (minor warping, no buckling)
- Other moderate damage as assessed by Preservation Technician
Severe Damage
- Animal damage (cover and/or pages damaged)
- Sections of paging missing and/or removed
- Water damage to cover and/or pages (warping and/or buckling noted)
- Other severe damage as assessed by the Library staff
Damage Fees
Minor Damage
- Most minor damage is repaired in-house and Damage Fees may not charged
Moderate Damage
- Most moderate damage requires the item be sent to a bindery for repair
- A student is charged the Library's cost for binding
- Average bindery costs:
- Regular size books: $10-$20 per book
- Oversize books: $25-$50 per book
Severe Damage
- When damage causes an item to lose integrity or become unusable, the material must be replaced
- A student is charged a Replacement Fee for the item
Unpaid Library Fees
- Unpaid fees are forwarded to Student Financial Services
- Unpaid fees sent to Student Financial Services are added to Student Billing Records
- Library privileges are restored once library fees are forwarded to Student Financial Services
Laptop Lending Program
Utica College's Laptop Lending Program makes laptop computers available to current Utica College students for use in the Library:
- The PC laptops are loaded with the Office suite and a selection of popular of browsers
- Specialty software available on computers in specified student labs is not available on Library laptops
- The Library's Laptop Lending program is for current UC students only
Laptop Lending Policy
- Current Utica College students may borrow laptops from the Circulation Desk with a valid UC ID card
- Other forms of identification, such as a Driver's License, are not accepted
- Laptops are only loaned to current UC students. A current, valid UC ID card verifies that you are eligible to checkout a laptop
- Laptop checkout is first come, first served. Reservations are not accepted
- Students are required to sign a contract with the following terms:
- A valid Utica College ID card will be surrendered for the duration of the loan period
- Laptops are in-library use only and may not be removed from the Library
- Borrowing period: Three (3) hours
- Laptops may be renewed depending on demand
- Personal files cannot not be saved to the hard drive; they will be lost
- Laptops print to the UC network printers located in the Reference area
- Students accept responsibility for the use of the laptop, and will reimburse Utica College for any cost incurred while checked out
- The replacement cost for a laptop is $1,000.00, plus a processing fee
Laptop Wait List Policy
When all laptops are currently in-use, or checked out to other users, the Library initiates a Laptop Wait List:
- The Laptop Wait List identifies students who wish to borrow a laptop when one is returned to the Circulation Desk
- The Laptop Wait List is first come, first served. Reservations are not accepted
- Students may add their name and phone number to the Wait List at the Circulation Desk
- When laptops become available, the Circulation Desk contacts students on the Laptop Wait List
- Students are called in the order the name was added to the Laptop Wait List
- If there is no answer at the number, the next person on the list is offered use of the laptop
- Ask Circulation Desk staff to borrow a laptop
- Surrender your UC ID card when requested
- Sign a Laptop Contract
- Save any personal files to your network drive or a storage device
- Return the laptop to the Circulation Desk
- Circulation Desk staff will return your UC ID card to you
Remember:
- You must present a current UC ID card to borrow a laptop. Other forms of identification, such as a Driver's License, are not accepted.
- Laptop Contract details are included in the Laptop Lending Policy
Circulation & Reserve Services for Faculty
These services and polices apply to current Faculty members and Professor Emeriti and include:
- Borrowing materials
- Renewing materials
- Course Reserve materials
Faculty Circulation Policy
- Faculty may borrow materials from the circulating collection for 120 days with a UC ID card
- Current issues and bound journal volumes may be borrowed for at most three (3) days with a UC ID card, at the discretion of a librarian. Please see a librarian.
- Reference items may be borrowed for at most three (3) days with a UC ID card, at the discretion of a librarian. Please see a librarian.
- There is no limit on the number of items you may check out
- Materials are subject to recall after four (4) weeks if requested by another patron
- Materials currently checked out may be renewed twice unless the item is recalled by another patron
How to Borrow UC Library Materials
- Use the Library Catalog to search the Library's collection
- Locate the item(s) in the Library
- Bring item(s) to the Circulation Desk
- Present a UC ID card
Four Ways to Renew UC Library Materials
- Complete the Renew UC Library Materials form
- Phone the Circulation Desk (315-792-3042)
- Send an email to circulation@utica.edu
- In person at the Circulation Desk
Faculty may designate a student or staff member who may checkout library materials on their library account by proxy
Surrogate Borrower Policy
- Current Utica College faculty members may arrange for a Surrogate
- Materials loaned to a Surrogate are checked out to the faculty member
- Surrogates must be a current Utica College student or staff member
- Surrogate Borrowing privileges are not transferable
- The faculty member assumes responsibility for materials, including Replacement and Damage Fines
Designate a Surrogate Borrower
UC Library offers faculty the ability to place books and/or print journal articles on Course Reserve.
Go to Place Course Reserves to learn more about this service
Recall Requests
Recall Requests allow you to recall an item currently checked out to another patron for your use:
- Any current UC student can recall an item
- Materials are recalled from the current patron when 75% of the original loan period is reached
How to Recall an Item
- Complete the Recall Request form
- You will be notified by Circulation when the recalled item is available
- Recall Requests may also be placed in person at the Circulation Desk
Faculty Circulation Policies
UC Library maintains Assumed Lost and Damaged Materials policies that apply to faculty
Assumed Lost Policy
- UC Library declares an item Assumed Lost when checked out for more than 28 days without return or renewal
- Replacement Fees apply
- The faculty member to whom the item is charged is responsible for Replacement Fees
Replacement Fees
Replacement copy is available for purchase:
- The faculty member is charged the price UC Library paid for the item
- Occasionally UC Library cannot ascertain the price paid for an item; in these cases the faculty member is charged the current market price of the replacement copy
Replacement copy is not available for purchase:
- The faculty member is charged the price UC Library paid for the item
- Occasionally UC Library cannot ascertain the price paid for an out of print item; in these cases a flat Replacement Fee of $15 is charged
Return of Assumed Lost Materials
Returning an item that is assumed lost:
- Assumed Lost status is removed
- Replacement Fee is waived
Damaged Materials Policy
- Applied to items returned to UC Library exhibiting damage beyond normal wear-and-tear using Damage Assessment Guidelines below
- Damage and/or Replacement Fees are applied
- The faculty member to whom the item is charged when damage occurs is responsible for Replacement and/or Damage Fees
Damage Assessment Guidelines
Minor Damage
- 2-3 pages loose from binding
- Cover torn
- Cover loose from binding
- Other minor damage as assessed by Preservation Technician
Moderate Damage
- Animal damage (usually chewed cover and/or pages)
- 10 or more pages removed from binding
- Cover missing
- Water damage to cover and/or pages (minor warping, no buckling)
- Other moderate damage as assessed by Preservation Technician
Severe Damage
- Animal damage (cover and/or pages damaged)
- Sections of paging missing and/or removed
- Water damage to cover and/or pages (warping and/or buckling noted)
- Other severe damage as assessed by Preservation Technician
Damage Fees
Minor Damage
- Most minor damage is repaired in-house and Damage Fees are not charged
Moderate Damage
- Most moderate damage requires the item be sent to a bindery for repair
- A faculty member is charged the Library's cost for binding
- Average bindery costs:
- Regular size books: $10-$25 per book
- Oversize books: $25-$50 per book
Severe Damage
- When damage causes an item to lose integrity or become unusable, the material must be replaced
- A faculty member is charged a Replacement Fee for the item