Faculty Resource Committee InformationPlease review the updated Faculty Development Resources Memo from John H. Johnsen, Ph.D., Provost and Vice President for Academic Affairs. The information contained on this page is taken directly from the memo. Additionally, the Faculty Resource Committee is not responsible for all development resources available to faculty, but only those listed below. The full list is contained in the Faculty Development Resources Memo.
The Faculty Resource Committee is responsible for recommending to the Provost and Vice President of Academic Affairs (herein referred to as Provost/VPAA) the awarding of resources designed for faculty development described below. Awards are recorded in the fiscal year (June 1-May 31) in which the travel occurs, not necessarily the year that the award is made. These awards do not “carry over” into a new fiscal year.
Please make every effort to apply for travel funds as far in advance as possible. Applications are competitive and some funds have run out in previous years. Using the cover sheet specific to the fund you are applying for, requests should be printed and submitted to the Office of the Provost/VPAA. Travel Authorization and Advance forms and final Travel Expense Vouchers for reconciliation after travel (to include original receipts), should be submitted to your school office to be signed by your school Dean.
All applicants must understand that a committee of peers, who may not be familiar with the subject matter that is being studied, will evaluate a proposal. Therefore, the proposal must be clearly written in language that is accessible to the intelligent layperson. This characteristic cannot be overemphasized. The best proposals are so well written that the committee is usually unanimous in agreeing upon the strength of the proposal even before any discussion has taken place. Additional information on the criteria for sabbatical and summer fellowship recommendations can be found later in this document.
Applications should include an explanation of how the proposal fits into the faculty member's plan for professional development. This explanation may include evidence of how earlier awards have contributed to this plan. Additionally, a current copy of the faculty member's Summary of Professional Activities must accompany all applications.
Faculty Development Funds Related to Travel
Faculty Leadership Fund
Faculty presenting papers, chairing a session, serving as an officer, or serving as a formally invited discussant at a professional conference are encouraged to submit a request for travel expenses through the Faculty Leadership Fund. The award is figured at 85% of the cost of a trip, up to a maximum of $850 for domestic travel and $1,700 for international travel, plus the cost of registration.
Faculty attending a professional conference (not presenting) are encouraged to submit a request for travel expenses through the Faculty Professional Travel Fund. The award is figured at 85% of the cost of a trip, including registration, up to a maximum reimbursement of $650.
Faculty Travel with Students Fund
Faculty accompanying students who are presenting papers, chairing a session, serving as an officer, or serving as a formally invited discussant at a professional conference are encouraged to submit a request for travel expenses through the Faculty Travel with Students Fund. The award is figured at 85% of the cost of a trip, including registration, up to a maximum reimbursement of $850.
Funding is available for students to travel to professional conferences through the Student Senate. Students must submit their own application (including a faculty recommendation) to the Office of Student Activities.
Travel Reimbursement Policy
Utica College’s travel reimbursement policy, including information on out-of-pocket expenses and reporting requirements, can be found on UC’s General Accounting webpage or by using this link: http://www.utica.edu/policies/policies.cfm?id=92
Federal Per Diem and Mileage Rates: While receipts may be submitted for meals, tips, and incidentals, Utica College encourages the use of the federal per diem to simplify the reimbursement process.
Other Professional Development Funding Available
Faculty seeking funds to underwrite the costs of scholarly or artistic activity (equipment, supplies, hardware, software, etc.) are encouraged to submit a proposal for this award. Up to $550 is available per grant. Applications for funds to support new research or teaching endeavors are specifically encouraged. ** Please note that the purchase of gift cards for research participation compensation or otherwise is no longer allowed.
Small Grants to Students
Students working on scholarly research with faculty, or under their direct supervision, leading to publication or presentation at professional meetings are encouraged to submit for this award. Up to $200 is available per student or $350 per group of students.
In 1989, professor emeritus Virgil “Cris” Crisafulli created a fund to support faculty development. This fund is intended to provide support for activities leading to improvements in teaching by the individual and/or collective faculty, such as new pedagogical practices, or utilization of new instructional methods or technologies, activities such as attendance by faculty alone or with students at academic meetings and conferences, whether as a presenter or general conferee, and to fund faculty to do research helpful to the consideration of issues relevant to the College at a given time. The award will pay up to 85% of expenses, up to a maximum reimbursement of $1,250. Applications should support the request for funding with a description of how the activity will impact the applicant’s teaching.
Summer fellowships are awards used in support of research, scholarship, and/or creative projects as well as for curriculum and instructional development. The purpose of the latter category is to encourage innovation and improvement in the quality of instruction and curriculum design. While the number of fellowships and the funding amount awarded vary from year to year, in the past few years an average of six fellowships of $2,300 each have been awarded.
An application as outlined on the appropriate cover sheet should be submitted to the FRC through the Office of the Provost/VPAA by February 1st. Acceptance of a summer fellowship limits summer teaching assignments to one course. A completed Award Assessment/Evaluation Report is required upon return to the College.
A sabbatical leave provides an opportunity for professional renewal and encourages a level of scholarship/professional accomplishment essential to continual teaching excellence. Tenured faculty members are eligible for sabbatical leave every seventh year of continuous full-time employment at Utica College following initial appointment or previous sabbatical. A sabbatical leave consists of a leave of absence from all instructional, administrative and service (committee) responsibilities for one semester at full pay and benefits, or for one academic year at half pay and benefits. When service/committee responsibilities such as those on the FAC or PDC require continuity of service during the academic year, a single-semester sabbatical precludes participation for the entire year. It is also expected that sabbatical recipients will return to the College. Recipients of sabbaticals who do not return to the College for at least one full year, shall be obligated to reimburse the College in full for all monies received from the College in support of the leave. As part of the award requirements, a full report of sabbatical leave activities, together with any documents or publications, should be submitted upon return to the College.
For next year’s leaves, an application as outlined on the appropriate cover sheet should be submitted to your school dean by November 15th. It is recommended that junior faculty seek assistance in writing their proposals from senior faculty members. Your dean will then write a letter of recommendation and submit the entire packet to the Office of the Provost/VPAA by December 1st. It is possible to apply further in advance if external funding is involved (by October 15th for a spring departure 18 months later, and March 1st for fall departure 18 months later). Up to eight sabbaticals have been approved per year. Please note that sabbatical leave awards may be limited and all of those who apply may not be approved. A completed Award Assessment/Evaluation Report is required upon return to the College.
Full professors are eligible to apply for a one-half load reduction for up to two semesters without affecting their full sabbatical status. The deadline for these “mini-sabbaticals” is December 1st. The deadline, application, and criteria are the same as for Sabbatical Leaves. A total of four (4) quarter-load reductions are available each year. Filling out the Assessment/Evaluation Sheet following the mini-sabbatical is imperative for receiving future funding.
In exceptional circumstances, a mini-sabbatical may be granted to untenured tenure-track faculty in the fifth or sixth year of appointment. Such mini-sabbatical shall consist of a one-half load reduction for up to two semesters at full pay and benefits. In such a case, the benefits, application process and evaluation criteria shall be the same as set forth in the immediately preceding paragraph applicable to tenured faculty members, except that the deadline for the application shall be April 15th of the preceding academic year. A completed Award Assessment/Evaluation Report is required upon return to the College.
Please note: Funding and eligibility for all resources listed are subject to change based on AAUP contract.