Faculty Resource Committee InformationPlease review the updated Faculty Development Resources Memo from John H. Johnsen, Ph.D., Provost and Senior Vice President for Academic Affairs. The information contained on this page is taken directly from the memo. Additionally, the Faculty Resource Committee is not responsible for all development resources available to faculty, but only those listed below. The full list is contained in the Faculty Development Resources Memo. For further clarification of each fund listed in the Memo, please see each description below.
The Faculty Resource Committee is responsible for recommending to the Provost and Senior Vice President of Academic Affairs (herein referred to as Provost/SVPAA) the awarding of resources designed for faculty development described below. Awards are recorded in the fiscal year (June 1-May 31) in which the travel occurs, not necessarily the year that the award is made. These awards do not “carry over” into a new fiscal year. Faculty members may apply for each fund only once per academic year.
Please make every effort to apply for travel funds as far in advance as possible. Applications are competitive and some funds have run out in previous years. Using the cover sheet specific to the fund you are applying for, requests should be printed and submitted to the Office of the Provost/SVPAA. Please make sure that you have completed each required step on your applicable cover sheet.
Travel Authorization and Advance forms, which are completed in advance of travel, and final Travel Expense Vouchers for reconciliation after travel (to include original receipts), should be submitted to your school office to be signed by your school Dean.
All applicants must understand that a committee of peers, who may not be familiar with the subject matter that is being studied, will evaluate a proposal. Therefore, the proposal must be clearly written in language that is accessible to the intelligent layperson. This characteristic cannot be overemphasized. The best proposals are so well written that the committee is usually unanimous in agreeing upon the strength of the proposal even before any discussion has taken place. Additional information on the criteria for sabbatical and summer fellowship recommendations can be found farther down on this webpage.
Applications should include an explanation of how the proposal fits into the faculty member's plan for professional development. This explanation may include evidence of how earlier awards have contributed to this plan. Additionally, a current copy of the faculty member's Summary of Professional Activities must accompany all applications. Use the cover page as a "checklist" and make sure all parts are accounted for before submitting the final version.
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Faculty Development Funds Related to Travel
Faculty Leadership Fund
Faculty presenting papers, chairing a session, serving as an officer, or serving as a formally invited discussant at a professional conference are encouraged to submit a request for travel expenses through the Faculty Leadership Fund. The award is figured at 85% of the cost of a trip, up to a maximum of $1,000 for domestic travel and $1,700 for international travel, plus the cost of registration.
Faculty attending a professional conference (not presenting) are encouraged to submit a request for travel expenses through the Faculty Professional Travel Fund. The award is figured at 85% of the cost of a trip, including registration, up to a maximum reimbursement of $750.
Faculty Travel with Students Fund
Faculty accompanying students who are presenting papers, chairing a session, serving as an officer, or serving as a formally invited discussant at a professional conference are encouraged to submit a request for travel expenses through the Faculty Travel with Students Fund. The award is figured at 85% of the cost of a trip, including registration, up to a maximum reimbursement of $850.
Funding is available for students to travel to professional conferences through the Student Senate. Students must submit their own application (including a faculty recommendation) to the Office of Student Activities.
Travel Reimbursement Policy
Utica College’s travel reimbursement policy, including information on out-of-pocket expenses and reporting requirements, can be found on UC’s General Accounting webpage.
Other Professional Development Funding Available
Small Grants for Faculty
Faculty seeking funds to underwrite the costs of scholarly or artistic activity (equipment, supplies, hardware, software, etc.) are encouraged to submit a proposal for this award. Up to $550 is available per grant. Applications for funds to support new research or teaching endeavors are specifically encouraged. ** Please note that the purchase of gift cards for research participation compensation or otherwise is not allowed.
Small Grants to Students
Students working on scholarly research with faculty, or under their direct supervision, leading to publication or presentation at professional meetings are encouraged to submit for this award. Up to $200 is available per student or $350 per group of students. Please note that the purchase of gift cards for research participation compensation or otherwise is not allowed.
In 1989, professor emeritus Virgil “Cris” Crisafulli created a fund to support faculty development. This fund is intended to provide support for activities leading to improvements in teaching by the individual and/or collective faculty, such as new pedagogical practices, or utilization of new instructional methods or technologies, activities such as attendance by faculty alone or with students at academic meetings and conferences, whether as a presenter or general conferee, and to fund faculty to do research helpful to the consideration of issues relevant to the College at a given time. The award will pay up to 85% of expenses, up to a maximum reimbursement of $1,250. Applications should support the request for funding with a description of how the activity will impact the applicant’s teaching.
Summer fellowships are awards used in support of research, scholarship, and/or creative projects as well as for curriculum and instructional development. The purpose of the latter category is to encourage innovation and improvement in the quality of instruction and curriculum design. Up to six fellowships of $2,300 each are available to faculty members annually. Applications are reviewed for scholarly merit, probability of completion over the summer, and benefit to both the faculty member’s professional development and Utica College. In addition, the Provost/SVPAA may award additional funding or fellowships (see section in this document on the Clark Summer Fellowship/Research Grant) for exceptional scholarly projects.
An application as outlined on the appropriate cover sheet should be submitted along with a letter of support from your dean via hard copy to the FRC through the Office of the Provost/SVPAA by February 15, 2018. Acceptance of a summer fellowship limits summer teaching assignments to one course. A completed Award Assessment/Evaluation Report is required upon return to the College.
The following is taken from the pages of the AAUP Contract for 2015-2020:
The granting of sabbaticals is an important part of academic endeavor and research, can contribute significantly to the professional development of the faculty, and add to the prominence and distinction of the programs of the College. Sabbaticals are available to faculty bargaining unit members for activities of professional value, for example planned travel, study, formal education, research, writing, creative activity, the acceptance of special assignments and fellowships. In order to free faculty to devote time to such development, the College will provide at least eight (8) sabbaticals annually (to tenured faculty members). Should eight (8) or greater of the eligible faculty bargaining unit apply and are qualified for a sabbatical, recommended by the Faculty Resources Committee of the Faculty Senate, and approved by the Provost/SVPAA and President.
Tenured faculty members are eligible to apply for a sabbatical leave every seventh year. Such leave may be for one semester at full pay plus full benefits or for one academic year at half pay and full benefits. For next year’s leaves, a detailed application, as outlined on the appropriate cover sheet, must be submitted to your school dean by October 1st, in order to give your dean appropriate time to write their letter of recommendation to the Faculty Resources Committee. The entire packet shall be reviewed by the Faculty Resources Committee, who will make their recommendation to the Provost/SVPAA by October 20th. Notification of a decision from the President of the College shall be made no later than November 15th. If fewer than eight (8) sabbaticals are awarded, an applicant may submit or resubmit an amended application (with attached letter of recommendation from your school dean) no later than December 1st and notification of a decision from the College shall be made no later than February 15th.
When service/committee responsibilities such as those on the FAC or PDC require continuity of service during the academic year, a single-semester sabbatical precludes participation for the entire year. It is also expected that sabbatical recipients will return to the College. Recipients of sabbaticals who do not return to the College for at least one full year, shall be obligated to reimburse the College in full for all monies received from the College in support of the leave. As part of the award requirements, a completed Award Assessment/Evaluation cover sheet with full report of sabbatical leave activities, together with any documents or publications, should be submitted upon return to the College
Tenured bargaining unit faculty members are eligible to apply for a one-half load reduction mini-sabbatical for up to two semesters without affecting their full sabbatical status. The application process and criteria shall be the same as the full sabbatical except that the deadline for the application shall be at the mid-point of the semester (the start of the D2 semester) preceding the affected semester. The College shall provide up to three (3) mini-sabbaticals to tenured faculty bargaining unit members per academic year.
Acknowledging that both tenured and as-yet untenured faculty have professional development needs, the College recognizes that a mini-sabbatical may be granted to untenured tenure-track faculty in the fourth, fifth, or sixth year of appointment. Such mini-sabbatical shall consist of a one-half load reduction for up to two semesters at full pay and benefits. In such a case, the benefits, application process and evaluation criteria shall be the same as set forth for tenured faculty members, except that the deadline for application shall be April 15th of the preceding academic year. A completed Award Assessment/Evaluation Report is required upon return to the College.
Please note: Funding and eligibility for all resources listed are subject to change based on AAUP contract.